Handbook
Executive Board: Vice Chair / Chair-Elect
The Vice-Chair/Chair-Elect is elected to a three-year term, serving as Vice-Chair/Chair-Elect, then Chair, and finally Past Chair. The three-year term allows the individual to prepare to take over as Chair and then to assure continuity in the succeeding year's board.
General Responsibilities
- Serves as a member of the TS-SIS Executive Board.
- Works with the TS-SIS Chair to oversee the operation of the section, including being consulted on decisions affecting the section.
- Assumes the duties of the TS-SIS Chair should the Chair leave office before his/her term expires.
Annual Meeting Responsibilities
- Attends the TS-SIS Business Meeting and the outgoing TS-SIS Executive Board meeting.
- Prepares the agenda for and presides over the incoming TS-SIS Executive Board meeting after becoming Chair at the end of the TS-SIS Business Meeting.
- Attends the AALL SIS Leadership Workshop and the SIS Council Business Meeting.
Biennial Membership Survey
- In conjunction with the first-year member-at-large, prepares and distributes the biennial membership survey in even-numbered years, and compiles survey responses in time to share them with the TS-SIS Executive Board by mid-membership year (January or February).
- Disseminates survey responses to TS-SIS officers, committee chairs, and others as appropriate by March 1.
- Notes program and workshop ideas and sends them to the TS-SIS Education Committee Chair.
Annual Volunteer Form
- Prepares and distributes the annual volunteer form and compiles the responses.
- Forwards to the appropriate committee chairs the names of respondents interested in joining their committees.
- Notifies the chair of the TS-SIS Nominating Committee of any survey respondents who express an interest in running for elected office in TS-SIS.
- Notes other potential volunteers.
Appointments
The TS-SIS Vice-Chair/Chair-Elect prepares a list of names of potential candidates for positions within the TS-SIS. The list is prepared in consultation with and the approval of the TS-SIS Executive Board with the exceptions noted below. It is the responsibility of the Vice-Chair/Chair-Elect to see that all appointments are made.
Unless explicitly stated below, all appointments are for a term of one year and may be renewed. Also, unless explicitly stated, appointments are made by the TS-SIS Vice-Chair/Chair-Elect with the approval of the TS-SIS Executive Board.
The list should consist of the following positions:
Administrative Committees:
Awards Committee
- Chair
- Members (minimum 2 positions)
Bylaws and Handbook Committee
- Chair (TS-SIS Past Chair is committee chair)
- Members (minimum 2 positions appointed by TS-SIS Vice-Chair/Chair-Elect)
Education Committee
(1 Committee appointed to oversee programming at a single AALL annual meeting, from initial planning through the actual meeting)
- Chair (1 1/2 year term); appointed by December 1
- Chairs of the TS-SIS Standing Committees
- TS-SIS Members (minimum 3 positions); appointed in December
- TS-SIS Vice-Chair/Chair-Elect (later TS-SIS Chair) making the Education Committee appointments is ex officio and remains on the committee after assuming the office of TS-SIS Chair
- First Year Member-at-Large is ex officio
- The newly-elected TS-SIS Vice-Chair/Chair-Elect joins the committee ex officio after the TS-SIS elections
Membership Committee
- Chair
- Members (4 positions, appointed by Membership Chair); Second Year Member-at-Large is ex officio
Nominating Committee
- Chair
- Members (2 positions)
- Note: All three committee members should be from different regions and library types
Professional Development Committee
- Chair (2 year term)
- Members (4 positions, 2 year term); staggered terms, two positions appointed each year
Standing Committees:
Acquisitions Standing Committee
- Chair (2 year term); appointed in even-numbered years
- Members (1 year term); appointed by Standing Committee Chair from volunteers
Cataloging and Classification Standing Committee
- Chair (2 year term); appointed in odd-numbered years
- Members (1 year term); appointed by Standing Committee Chair from volunteers
Preservation Standing Committee
- Chair (2 year term); appointed in even-numbered years
- Members (1 year term); appointed by Standing Committee Chair from volunteers
Serials Standing Committee
- Chair (2 year term); appointed in odd-numbered years
- Members (1 year term); appointed by Standing Committee Chair from volunteers
AALL Official Representatives:
AALL Representative to MARBI
(3 year term, renewable at discretion of AALL Vice-President)
- TS-SIS Chair consults with Cataloging and Classification Standing Committee Chair and TS-SIS Executive Board; recommended jointly by TS-SIS and OBS-SIS Chairs to AALL Vice-President in spring when open
AALL Representative to SAC
(3 year term, renewable at discretion of AALL Vice-President)
- TS-SIS Chair consults with Cataloging and Classification Standing Committee Chair and TS-SIS Executive Board; recommended by TS-SIS Chair to AALL Vice-President in spring when open
AALL Representative to CC:DA
(3 year term, renewable at discretion of AALL Vice-President)
- TS-SIS Chair consults with Cataloging and Classification Standing Committee Chair and TS-SIS Executive Board; recommended by TS-SIS Chair to AALL Vice-President in spring when open
Other Positions:
Joint Research Grant Committee
- Chair (2 year term); appointed in consultation with OBS-SIS Chair; should be a member of TS-SIS and OBS-SIS
- Members (2 positions, 2 year term); staggered terms, one position appointed each year; must be a member of TS-SIS
Listserv Manager
(2 year term, 1-2 positions)
TSLL
- Editor (2 year term, renewable); appointed jointly by Executive Boards of TS-SIS and OBS-SIS
- Board members (2 positions, 2 year term); staggered terms, one position appointed each year
Webmaster
(2 year term, 1 position)
The list of appointment candidates for administrative committee chairs, AALL official representatives, standing committee chairs, and other positions should be presented to the TS-SIS Executive Board by June 1 each year to be discussed and voted on. The only exception is the appointment of the TS-SIS Education Committee Chair, which must be made by December 1.
After approval, the Vice-Chair/Chair-Elect notifies the TS-SIS membership of the appointments for the upcoming year via email.