Handbook
Administrative Committees: Nominating Committee
The Nominating Committee is appointed by the TS-SIS Executive Board for a term of one year, running from one annual meeting to the next annual meeting. The committee consists of a chair and at least two other members, and should represent different geographical regions and library types. Recommendations for the committee and its chair are often made by the incoming TS-SIS Chair, but the appointments must be approved by the whole Executive Board.
The chair:
- Follows the provisions of Article VII, "Nominations and Elections," of the Bylaws in performing the duties of this committee. (See Appendix I.)
- Compiles a list of potential candidates from the volunteer forms, other committee members' suggestions, and direct solicitation. The AALL annual meeting is a good place to begin this list. The list should include enough names to serve as a backup if the committee's first choices opt not to run.
- Encourages committee members to solicit names of possible candidates from their own experience and by talking with others.
- Works with the committee to form a final slate of candidates. A good time to ask potential candidates if they will run is before the winter holiday season begins.
- Ensures that all potential candidates are aware of the duties and responsibilities of the positions, especially when they aren't particularly obvious, e.g., the duties of the two members at large.
- Compiles a slate of at least two candidates for each of the offices that is up for election. A new Vice Chair/Chair-elect and one member at large are elected every year. A new Secretary/Treasurer is elected every two years.
- Obtains written acceptances from all candidates.
- Submits the slate of candidates and their written acceptances to the TS-SIS Chair by Jan. 15.
- Obtains candidate biographies by March 15.
- Sends copies of the candidate biographies to the Secretary/Treasurer by March 15. Consults with Secretary/Treasurer on whether to include the biographies with the ballots, publish them in TSLL, and/or post them on the TS-SIS website.
- After the election, sends all candidates thank-you letters for running.
- Submits a written report to the TS-SIS Chair detailing the committee's activities according to the deadline set by the Chair each year.
Election deadlines
- By Jan. 15: Nominating Committee Chair obtains written acceptances from all candidates
- By Jan. 15: Nominating Committee Chair submits slate of candidates, together with written acceptances, to TS-SIS Chair
- By Feb. 1: TS-SIS Chair announces Nominating Committee's slate of candidates to membership
- By Mar. 15: Nominations by petition, along with written acceptances, must be filed with Secretary/Treasurer
- By Mar. 15: Nominating Committee Chair forwards candidate biographies to Secretary/Treasurer
- By Apr. 1: Secretary/Treasurer notifies membership of availability of ballots and biographies
- By May 1: Ballots must be returned to Secretary/Treasurer
- By May 8: TS-SIS Chair announces election results to membership
- By May 15: Nominating Committee Chair mails thank-you letters to all candidates
Revised March 2006