Related Documents I: Bylaws
- Executive Board
- Parliamentary Authority
ARTICLE I. NAME
The name of this special interest section of the American Association of Law Libraries (AALL) shall be the Technical Services Special Interest Section (TS-SIS).
ARTICLE II. OBJECT
The object of the Technical Services Special Interest Section shall be to promote the communication of ideas, interests, and research which concern acquisitions, cataloging and classification, preservation of library materials, serials control, and other traditional areas of technical services; to support the development and coordination of the country's law library resources, in all type and sizes of libraries.
The special interest section shall conduct its affairs in conformity with the Bylaws of the American Association of Law Libraries.
ARTICLE III. MEMBERSHIP
Membership shall be open to any AALL member requesting affiliation with the Section as provided in the AALL Bylaws. Membership shall be renewable each year.
ARTICLE IV. OFFICERS
Section 1. Officers.
The officers shall consist of a chair, a vice-chair/chair-elect, a past-chair, a secretary/treasurer and two (2) members-at-large.
Section 2. Duties of Officers.
These officers shall perform the duties as specified in the current Technical Services SIS Handbook.
Section 3. Terms of Office.
The vice-chair/chair elect shall serve a three-year term, the first as vice chair, the second year as chair, and the third year as past chair. A new vice-chair/chair elect shall be elected each year. The secretary/treasurer shall serve a two-year term, and shall be elected every other year. The members-at-large shall serve two-year terms, with the terms staggered so that one new member-at-large assumes office each year. Officers shall serve until the adjournment of the annual the annual meeting at which their successors are announced.
Section 4. Nominating Committee.
There shall be a nominating committee appointed by the executive board, to consist of three (3) members in good standing of the Technical Services Special Interest Section. None of these three (3) shall be a member of the executive board, and none of these three (3) shall be a candidate for office at the succeeding election. Each member of the committee shall serve for a term of one year. The chair of the committee shall be designated by the executive board.
Section 5. Nominations and Elections.
(a) The nominating committee shall nominate two candidates for each office.
(b) All candidates must be members in good standing of the Technical Services Special Interest Section.
(c) Names of candidates, together with their written acceptances, shall be presented by the nominating committee to the chair in sufficient time to enable the chair to inform members of the nominations, by mail or transmitted electronically.
(d) Further nominations may be made upon written petition of five (5) members. Such petitions, with the written consent of the nominees, should be filed with the secretary/treasurer, who prepares an official ballot, including nominations by petition.
(e) The secretary/treasurer shall provide a copy of the official ballot to each member of the Technical Services Special Interest Section. Marked ballots shall be returned to the secretary/treasurer by a specified deadline. The candidates receiving the largest number of votes shall be elected and shall be so reported at the Technical Services Special Interest Section's annual meeting, at which time the ballots shall be destroyed. All candidates shall be notified of the results of the election at the earliest possible time.
(f) All of the above procedures must be scheduled and executed so that elections are completed at least two (2) months prior to the date of the AALL annual meeting.
(g)In case of a tie-vote, a run-off election shall be held at the Technical Services Special Interest Section's annual meeting. Run-off elections shall be by secret ballot. The ballots shall be immediately counted and the candidate with the largest number of votes declared elected.
(h) All vacancies in offices shall be filled by the executive board for an interim term until the next regular election of officers, at which time said vacancies shall be filled by election, except that the vice-chair/chair-elect shall automatically become chair upon a vacancy in such office and shall continue in that office until the expiration of the term for which that person was originally elected to serve as chair.
ARTICLE V. MEETINGS
Section 1. Annual Meeting.
There shall be an annual meeting of the Technical Services Special Interest Section held in conjunction with, or during the annual meeting of the AALL. The scheduling of the annual meeting during the annual meeting of AALL, shall be cleared with the AALL annual meeting program chair, or as otherwise provided in the AALL Bylaws. Meetings shall be open to all members of the association (AALL), but no person may vote in any meeting who is not a Technical Services Special Interest Section member in good standing.
Section 2. Quorum.
Unless otherwise provided, a quorum shall consist of thirty (30) members.
ARTICLE VI. EXECUTIVE BOARD
Section 1. Membership.
There shall be an executive board consisting of the officers named above and the chairs of standing committees.
Section 2. Duties.
The Executive Board shall conduct the business of the Section during the period between annual Section meetings provided that none of its acts conflict with the AALL Bylaws.
Section 3. Meetings.
The Executive Board shall meet during the annual meeting of the Association.
Section 4. Quorum.
A majority of members constitutes a quorum at any meeting.
ARTICLE VII. COMMITTEES
There shall be such standing committees, administrative committees, or special committees as the executive board shall create, or shall be created by a majority vote of those present and voting at a Technical Services Special Interest Section annual meeting. Members of these committees must be members in good standing of the Technical Services Special Interest Section. Unless otherwise provided, committee chairs shall be designated by the chair of the Technical Services Special Interest Section.
ARTICLE VIII. PARLIAMENTARY AUTHORITY
The Technical Services Special Interest Section shall conduct its affairs in conformity with the Bylaws of the American Association of Law Libraries. The rules of order mandated by the Association's bylaws shall govern all deliberations of the Section.
ARTICLE IX. AMENDMENTS
These bylaws may be amended at the annual meeting of the Section by a majority of the members present and voting, or by a majority of the votes cast by a mail or electronic ballot conducted by the Secretary/Treasurer.
Proposed amendments shall be sent to the AALL Bylaws Committee for review and approval.
Notice of proposed amendments shall be provided to the Technical Services Special Interest Section's members 30 days in advance of the annual meeting, or the distribution of ballots.
Bylaws revised, July 26, 2009, primarily to bring TS-SIS Bylaws into conformance with the AALL Model SIS Bylaws. See 2009 Proposed Amendments to Bylaws for background and discussion.
Article IV, Section 4 and Article VII, Section 1 revised June 2012.