TS/SIS Chair Jim Mumm called the meeting to order at 12:05 p.m on Sunday, July 20, 1997.
Jim announced some changes in meeting arrangements and introduced the current and incoming members of the Executive Board.
» Secretary-Treasurer Report: Carole Hinchcliff reported on the relatively healthy financial status of TS-SIS, noting that our membership, which as of May 20 was 596, provides the most significant source of income to the section. The Section's other source of income consisted of $1,320.00 from the 44 currently paid up subscribers to the Exchange of Duplicates program. At the beginning of the AALL fiscal year, the balance on hand was $14,570.98. Expenses to date amounted to $1,239.11 and as of May 30, 1997 the balance was $17,160.87, with approximately $1,200 of incidental expenses due by September 30, the end of the fiscal year. The largest additional expense to be met by the end of the fiscal year is the TS-SIS contribution towards the printing and postage costs for Technical Services Law Librarian. Carole thanked former Secretary-Treasurer, Virginia for working with Steve Ligda to resolve some problems and establish our balance as of September 30, 1996.
Carole announced that Joseph W. Thomas was elected Vice Chair-Chair Elect and Mary Burgos was elected incoming member-at-large.
» Introduction of the New Chair-New Chair; Report andComments: Incoming Chair Leonette Williams thanked everyone. Leonette stated that she was excited to be participating on the new ad hoc committee to examine alternative methods for educating law librarians beyond attendance at the AALL meeting. Given that only 40 percent of members are able to attend the annual meeting and that only one out of three program proposals are accepted, the committee will be exploring technologies such as videotaping, distance learning, and teleconferencing as ways to provide further education to law librarians.
Leonette thanked Jim Mumm for his work as Chair over the past year.
» Chair Report: Jim Mumm summarized the letter he wrote to Tory Trotta in which he successfully argued that funding should be restored to support TS-SIS representatives in attending meetings such as MARBI and SISAC. He reported that funding has been restored to most of the representatives. Jim briefly talked about the TS-SIS Survey Summary that was distributed at the meeting and thanked Martin Wisneski for establishing the TS-SIS Home Page. Jim reminded everyone to pick up a pink flyer announcing the TS-SIS home page and the list of foreign law vendors. He also asked for members to volunteer to sit at the TS-SIS table in the exhibit hall.
» Members-at-Large Reports: Susan Goldner reported that Innovative Interfaces increased its donation for food for last night's joint SIS reception to $3,000. Food costs for this year's reception were 50 percent more than for last year Approximately 300 - 400 people attended last night's reception in the convention center.
Betty Roeske reminded members to stop by the TS-SIS table to enter the raffles to be drawn on Tuesday.
» Committee Reports:
Serials Committee: Joe Hinger rreported that the Committee had experienced a quieter year than the previous three years. "The A-Z of Electronic Journals" will be held on July 22 at 2:00 p.m. and the Committee plans to resubmit a proposal for a serials workshop. Norma Feld will compile the results of the statistics survey which could be presented at NASIG. Joe recommended NASIG as a very valuable meeting.
Acquisitions Committee: Cynthia Aninao congratulated Mary Ertl and Harold Moren for completing the foreign law vendors list and Jim Mumm and Pamela Bluh for leading a successful letter writing campaign to the West Group. Don Gennaro from West recently announced that electronic billing is now on West's list of projects. Cynthia reported that LAWACQ now has 112 members, most of whom are from academic law libraries. Anyone wishing to join LAWACQ should contact Cynthia. Cynthia also announced the times of the acquisitions meetings and programs.
Cataloging and Classification Committee: Carol Shapiro announced details of the various programs and meetings of interest to catalogers. She reported that a number of libraries had replied to the survey about foreign collections and retrospective conversion priorities. The Committee hoped to have more program proposals for next year's meeting.
Exchange of Duplicates Meeting: Jim Mumm (for Felice Lowell) reported that there are currently 44 paid subscribers to Exchange of Duplicates and that the new Chair, Melinda Davis, hopes to develop an online system and to find other ways to reduce the workload in sharing exchange of duplicates information.
Preservation Committee: Hope Breeze reported that the Committee was developing one workshop and two program proposals for next year's annual meeting and that a number of librarians had signed up to visit the Library of Congress conservation laboratory on July 23.
Program/Education Committee: Rhonda Lawrence reported that of ten proposals for Baltimore, five were accepted and the two workshops were rejected. Rhonda reminded everyone that proposals for next year's Anaheim meeting are due by August 18 and that given the changes in the timetable, members should come to the next AALL meeting with well-developed program proposals for the 1999 meeting in Washington D.C. Rhonda emphasized the need to be creative and to come up with "hot and sexy" topics. For the meeting in Washington DC., Rhonda suggested that there would be plenty of opportunity to draw on the Library of Congress.
Jim Mumm mentioned the difficulties in scheduling TS-SIS meetings at the annual meeting and proposed that the "LC Update" should be a program. Rhonda agreed that would allow this important information to reach a wider audience.
Rhonda, in her role as MARBI representative, mentioned that at the ALA midwinter meeting Canadian harmonization with MARC format was achieved. At the June ALA meeting, there was much discussion about "Crosswalk" and how it can be used to convert metadata from other syntax into MARC. This means that non-catalogers could create "pseudo cataloging records" with fields that could be mapped into appropriate MARC fields. Proposal 97-3R, which more narrowly re-defines leader/06 code m(Computer file) to specific kinds of electronic resources, was approved. It will be examined by LC to determine how it should be implemented. Rhonda said that the MARBI column in TSLL will be revived.
ALA ALCTS/CCS Subject Analysis Committee: Marie Whited reported that by late fall catalogers should be able to start using "655" heading and subfield "v" headings. For information, see the CPSO homepage.
ALA/ALCTS/CCS/CC:DA Cataloging and Classification:Description and Access: Ann Sitkin thanked Jim Mumm for restoring funding for the TS-SIS AALL representatives. Ann encouraged anyone interested in cataloging rules to consult the CC:DA home page at the ALCTS site. "The International Conference on the Principles and Future Development of AACR" will be held in October 1997 in Toronto. The electronic version of AACR2 is expected to be available in November and LC will be include it in "Cataloger's Desktop."
SISAC: Joan Liu reported that SISAC is distributing the final version of Electronic Data Interchange (EDI) Language in Requests for Proposal: Consideration and Specifications and now has a new version of the ANSI/NISO Z39.56 standard. SISAC also has a listserv. At the ALA meeting in San Francisco there were discussions about the move to Un-edifact for electronic ordering and claiming and DOI, digital object identifier, generated by the American Association of Publishers in an effort to make Internet business more secure.
ALCTS/PARS and Preservation: Jim Martin reported that NISO is presently reviewing the standard on publisher bindings. At the Binding and Physical Treatment Discussion Group Baltimore meeting, Bob Strauss talked about the testing of a standard for bindery. Jim announced that GODORT now has a rare and endangered documents committee and there has been a survey of libraries that hold the serial set. He mentioned that New York Public Library has stopped filming foreign gazettes and that NEH has new guidelines for applying for their grant money which state that applications are not to exceed 25 pages.
Technical Services Law Librarian: Mary Dzurinko announced that the last issue of volume twenty two is the largest newsletter issue produced. At the meeting of newsletter editors, she found that TSLL is the only newsletter available on the web. She has been impressed by the quality and range of topics addressed in the newsletter. At the TSLL meeting advertising, underwriting and the impact of having the newsletter available via the Web will be discussed.
» Joint Research Committee Report: Brian Striman reported that the Joint Research Committee roundtable started in 1992 and has grown to approximately 20 participants. The Committee wishes to be able to award grants to technical services law librarians. There was a unanimous vote to accept the work of Brian Striman and Ellen McGrath and to contribute $500 towards grant monies to be awarded by the Committee. Rhonda Lawrence asked if the Committee would seek outside funding and Brian Striman replied that they were not planing to do so for the time being. Members wishing to assist the Committee should contact Leonette Williams.
» Presentation of the Renee D. Chapman Award: Regina Wallen announced that this year's recipient of the Renee D. Chapman award is Richard Amelung, Head of Technical Services at St. Louis University Law Library. Before presenting the Award, Regina, who has known Richard since 1980, mentioned many of his fine contributions to technical services in law libraries.
After some brief announcements, Jim Mumm adjourned the business meeting at 1:30 p.m.
Carole L. Hinchcliff