Wednesday, July 14, 1998

Present: Joe Thomas, Janet McKinney, Carmen Brigandi, Mary Burgos, JoAnn Hounshell, Anne Myers, Linda Tesar, Pat Turpening, Leonette Williams, and Mary C. Wilson.

Joe opened the meeting and welcomed all attendees.

Washington, D.C. 1999 Annual Meeting

Anne Myers, the TS liaison to AMPSC (Annual Meeting Program Selection Committee) delivered a report. She reminded the group that AMPSC is not the body that sets policy. She cautioned us to be careful not to ask for too many "round tables". She offered an alternative suggestion: a program followed by round table discussions. Anne counseled the group to submit advanced programs in well-written proposals. In Washington, the SIS’s will be given the 7:00 a.m. to 1:00 p.m. time slot on Sunday in addition to other available time slots. Since meeting space for committees is often crowded, chairs should request a room double the size. She also announced that AMPSC hopes to have ten rooms set up as round table rooms for the duration of the conference.

Other items regarding the 1999 annual meeting included a suggestion for collection development programs, a request for a more flexible schedule with more available times, and a suggestion that we propose a preservation workshop. The last one was held in 1991. Linda Tesar also mentioned that Sandy Braber-Grove, chair of the Index to Periodicals Committee, had offered to co-sponsor a program with TS.

Regina Wallen will be the editor of program proposals. She’ll need them by August 1 since they must be at AALL Headquarters by August 17.

Reports/Comments from Executive Board members

Carmen Brigandi reported that the Acquisitions Committee is looking at teleconferencing to try to reach paraprofessionals. The group is also setting up a web page to link to institutions’ collection development policies. The page will be advertised on lawlib, etc.

Pat Turpening announced that the AALL Preservation Committee is dying. She asked if we should try to absorb that committee’s purpose into the TS Preservation Committee’s charge. Our committee has very few members, only four or five.

AALL Professional Development Committee request for Committees The AALL Professional Development Committee members are reworking the Acquisitions and Cataloging workshops. They asked for three representatives from TS for each topic. Joe announced that the representatives for Cataloging are Jean Pajerek, Phillip Post, and Michael Marin. The Acquisitions representatives are Jim Mumm and Dick Vaughan.

Technical Services Law Librarian

Joe announced that Anna Belle Leiserson and Linda Tesar have agreed to assume the editorship of TSLL. We still need to find a new business editor and some of the column editor positions may need to be filled as well. Joe will soon be making an appointment for our second TSSIS representative to the board. Currently, only Dick Vaughn represents TS-SIS.

Ad Hoc Committee on the assessment of TS-SIS, by-laws, etc. Joe is forming this committee partly at the suggestion of Margie Axtmann. The committee will address the following questions: "Are we as organized as we should be?" and "Do we have the right committees?" Membership of the committee will initially consist of the chair, vice-chair, secretary/treasurer, and the two members-at-large. Joe will add committee chairs as their topics come under review. He also plans to send out a general message on the TS listserv and solicit suggestions.

Executive Board Communications Joe announced he would like to keep discussions going by passing things to the whole executive board. He encouraged the board members when they reply to messages to reply to everyone.

New Business

a. Philadelphia 2000 Annual Meeting-- there’s be a change in the Education Committee structure. Janet McKinney, TS vice-chair, will be in charge of soliciting and coordinating program proposals for Philadelphia. She is already in consultation with Brian Striman, vice-chair of OBS-SIS.

b. 1998/1999 Survey -- The vice-chair, Janet McKinney, is in charge of the survey process. She may make some changes in this year’s format.

c. TS-SIS Web Page -- The page is not up-to-date and Joe would like suggestions about the front page.

d. Public Relations -- Joe would like board members to be on the lookout for decent giveaways for the TS table at next year’s convention. We also need to consider something other than candy for the TS table at CONELL.

e. TS Listserv -- Janet reminded the group that members will be automatically added to the listserv by AALL. Members who do not wish to subscribe to the listserv will have to unsubscribe.

f. Annual Reception -- Joe praised Betty Roeske for her organization of this year’s reception. He would like to make sure that a pattern doesn’t develop that requires one of the members at large to set up the reception. Linda suggested that this might be something that would naturally fall under the duties of the secretary/treasurer and volunteered to work on it.

Joe also suggested that it might be nice if we arranged with the other SIS’s to raffle a prize at the reception.

g. Nominations/Awards Committee -- Joe asked board members to email him with suggestions.