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Technical Services Special Interest Section
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Dear TS-SIS Colleague, On behalf of the TS-SIS Bylaws Committee, I would like to take this opportunity to write a few words about the 2001 Proposed Amendments to the TS-SIS Bylaws. These amendments will be submitted to the TS-SIS membership at the TS-SIS Business Meeting to be held in Minneapolis on Sunday, July 15, 2001, at 5:30 p.m.-6:30 p.m. Please consult the AALL Annual Program for the exact room assignment. Your presence at the Business Meeting is critical in order for these amendments to be proposed and voted on. Amendment I is designed to tighten the statement of Object of the Section, as well as eliminating the phrase 'exchange of duplicates'. Amendment II is designed to require fewer members' presence to constitute a quorum for conducting a Section meeting. Amendment III is designed to correct the language regarding the election of Member-at-Large, since one is elected each year; to include the official name of the AALL publication, Spectrum instead of Newsletter; to insert phrases that allow for announcing candidates in an issue of the Technical Services Law Librarian as well as by electronic communication. Amendment IV is designed to bring the Section into compliance with the AALL mandate that all elections be completed by May. The only way the Section can comply is to conduct a mail ballot, since our annual meeting is held in conjunction with the AALL annual meeting usually held in July. Amendment IV amends all Sections that refer to a secret ballot election at the annual meeting by eliminating that election method option. Amendments V and VI are designed to add the exchange of duplicates activity to the Serials Committee, and eliminate the Exchange of Duplicates Standing Committee. The first charge given to the Committee by Chair Alva T. Stone was to: "propose bylaws changes which will eliminate the Exchange of Duplicates Committee as a committee, but also add language to show that this project will continue under either the Acquisitions or the Serials Committee." The choice of committee to be determined by members' preference as stated on the 2001 membership survey. The membership survey results, based on those responding, indicated a 50% preference for the Serials Committee. (38% of respondents chose Acquisitions; 12% had no comment). Amendment VII is designed to bring the Section's parliamentary procedure into conformity with AALL Bylaws, by replacing Robert's Rules of Order with the Standard Code of Parliamentary Procedure, also known as Sturgis'. TS-SIS Bylaws Committee: Eloise M. Vondruska, Chair; Susan Goldner; Lorraine Lorne; David S. Bratman; Richard Jost; Joe Thomas. |
Amendment I.
Proposed Amendment to Article II.
To Amend Article II, Object, by striking out the Arabic numerals 1. and 2.; by striking the phrase 'exchange of duplicates'; and by striking the phrase 'And, which lead to' and inserting the words 'to support'.
If amended, the article will read:
"ARTICLE II. OBJECT
The object of the Technical Services Special Interest Section shall be:
To promote the communication of ideas, interests, and research which concern acquisitions, cataloging and classifica-tion, preservation of library materials, serials control, and other traditional areas of technical services; to support the development and coordination of the country's law library resources, in all types and sizes of libraries."
Amendment II.
Proposed Amendment to Article IV, Section 2.
To Amend Article IV, Section 2, Quorum, by striking the words 'percent of the'.
If amended, the section will read:
"Section 2. Quorum. Twenty (20) members shall constitute a quorum for any meeting of the Section."
Amendment III.
Proposed Amendment to Article VII, Section 2.
To Amend Article VII, Section 2, Candidates, by striking 'members at large' and inserting in their place 'Member-at- Large'; by striking the word 'Newsletter' and inserting in its place 'Spectrum'; by inserting the phrase 'in an issue of' before the Technical Services Law Librarian; and by inserting the phrase 'or electronic communication' after 'by mail' and before 'February 1.
If amended, the section will read:
"Section 2. Candidates.
The Nominating Committee shall choose a slate of at least two (2) nominees for each of the offices (a) Vice-chair/chair-elect, (b) Secretary/Treasurer, if one is due to be elected, and (c) Member-at-large. The Nominating Committee shall submit the names of the candidates, together with their written acceptances, to the Chair in sufficient time to enable the Chair to inform the members of the Section of the nominations either by publication in the February issue of the AALL Spectrum or in an issue of the Technical Services Law Librarian, or by mail or electronic communication, by February 1."
Amendment IV.
Proposed Amendment to Article VII, Section 4, Section, 5, Section 6,
Section 7.
To Amend Article VII, Section 4, Elections, by striking 'may' and inserting 'shall' and then by striking the rest of the paragraph 'or by secret ballot…above.'
To Amend Article VII, Section 5, Mail Ballot by striking the phrase 'If the election of officers is to be conducted by mail' and then inserting the remainder of Section 5 in Section 4, Elections and eliminating it as Section 5.
To Amend Article VII, Section 6, Secret Ballot at Annual Meeting by striking the section.
To Amend Article VII, Section 7, Run-off Elections, by striking 'Run-off' or 'run-off' and inserting 'Tiebreaker' or 'tiebreaker' in each instance. Section 7 to be renumbered as Section 5 if Section 5 and Section 6 above are struck.
If amended, the Sections will read:
"Section 4. Elections.
The officers of the Section shall be elected by mail ballot. The Secretary/Treasurer shall mail ballots to each member of the Section prior to April 1. Ballots shall be marked and returned to the Secretary prior to May 1. For each office, the candidate receiving a plurality of votes cast shall be elected. Candidates elected shall be reported at the annual meeting of the Section by the Secretary/Treasurer. All candidates shall be notified of the results of the election at the earliest possible time.
Section 5. Tiebreaker Elections.
In the event of a tie, a tiebreaker election shall be held at the annual business meeting. Tiebreaker elections shall be by secret ballot of the members of the Section attending the meeting. The ballots shall be counted and the candidate with the largest number of votes declared elected."
Amendment V.
Proposed Amendment to Article IX, Section 1c.
To Amend Article IX, Section 1c, by inserting the sentence "This committee also encourages the exchange of duplicate materials among law libraries by issuing periodic lists of exchange materials available from member libraries."
If amended, the section will read:
"Section 1c. The Serials Standing Committee provides a forum for addressing problems unique to serial publications including, but not limited to, check-in systems; subscription agencies; binding; claiming; and record keeping. This committee also encourages the exchange of duplicate materials among law libraries by issuing periodic lists of exchange materials available from member libraries."
Amendment VI.
Proposed Amendment to Article IX, Section 1e.
To Amend Article IX, Section 1e, by striking it.
Amendment VII.
Proposed Amendment to Article XI.
To Amend Article XI, by striking 'Robert's Rules of Orders' and by inserting 'The Standard Code of Parliamentary Procedure'.
If amended, the article will read:
"ARTICLE XI. CONDUCT OF AFFAIRS AND PARLIAMENTARY AUTHORITY
The Technical Services Special Interest Section shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries. The rules of parliamentary procedure as contained in the most recent edition of The Standard Code of Parliamentary Procedure shall govern all meetings of the Section." 
| « 2001 OBS Survey Results
| OBS/TS AALL Program Descriptions » |