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Annual Business Meeting
July 16, 2001
Ellen McGrath, Chair, called the meeting to order. She thanked Brian Striman, Georgia Briscoe, and Cindy Cicco for their work on the Executive Board during the past 2 years.
Secretary/Treasurer report: Cindy Cicco asked for approval of the minutes from our last business meeting which were published in TSLL v.26:no.2. The motion carried. She reported that for the fiscal year which began on October 1, 1999, our balance was $6,475.58. Our income in FY00 was $2,913.73 and our expenses were $6,877.46, leaving a balance of $2,511.85. Thus far in fiscal year 2001, our income is $285.61 and expenses are $885.90, leaving a balance of $1,911.56. This report does not include TSLL expenses for last year as headquarters has not yet charged us for them. Our new Treasurer will be working closely with TS-SIS' treasurer to ensure these charges are properly applied by headquarters in the future. Ellen asked for a motion to approve the Treasurer's report. The motion was seconded and carried.
We mailed 338 ballots, of which 120 were returned. This is a 35.5% return rate. Mary Jane Kelsey was elected Vice-Chair/Chair Elect, Richard M. Jost was elected Secretary/Treasurer, and Judy Vaughan-Sterling was elected Member-at-Large. Cindy thanked the Nominating Committee, chaired by Jack Bissett as well as all the candidates. She asked for permission to destroy the ballots. The motion carried.
Reports of Committees and Representatives:
Strategic Planning Committee: Sally Wambold introduced our Strategic Plan 2001-2004. She recapped the assistance Gail Warren gave them during the past year. She thanked Ellen McGrath for her support and good advice during the Committee's work. Sally recognized the members of her committee for their contributions to the plan: Pat Callahan, Janet Ann Hedin, Karin den Bleyker, Rebecca Lutkenhaus, Susan Roach, Mila Rush, Brian Striman, and Ismael Gullon and LaJean Humphries, for their work on the committee.
Brian Striman described the many drafts the committee went through before arriving at the final plan. Ellen described the plan as a contract with the members. She thanked Brian Striman for contributing the party bags for our celebration.
Conell: Susan Chinoransky reported that our participation in the Conell SIS fair was successful and attracted many newer AALL members interested in our SIS.
Alphabet Soup Joint Reception: Susan Chinoransky reported that it was a successful event with an abundance of food in spite of the lack of a microphone.
OBS Table: Susan Chinoransky reported that the traffic at the table was busy this year. The Double Fold book drawing will be held on Tuesday at 2 p.m. The winner does not need to be present to win the drawing.
TSLL: Linda Tesar reported the editors had published 3 issues during the past year. They still need columnists for the Collection Development and Description & Entry columns. Members should contact the new editor, Joe Thomas, if they are interested in becoming either of these column editors. The new editor's goals are to revise TSLL's Structure & Policy document and add webmaster and layout manager positions to the TSLL Board. She thanked OBS on behalf of herself and Anna Belle Leiserson for the opportunity to edit the newsletter.
Local Systems Committee: Susan Goldner announced their meeting would be held from 4:15 to 6:15 p.m. on Tuesday. The discussion topic will be ways people are enhancing their OPACs.
OCLC Committee: Michael Maben announced their meeting would be from 7:30 to 8:45 on Tuesday. MINITEX and OCLC staff will attend the meeting. The Committee will also continue the CORC discussion. He reported on his attendance at the OCLC Users Council meeting in May.
RLIN Committee: Ellen McGrath read a report from Anne Myers, Committee Chair. The RLIN Committee will become inactive for an unspecified period of time since the issues RLIN normally considers are no longer pressing and are more appropriately considered by the Local Systems Committee. Brian Quigley from the University of Texas has agreed to serve as Chair for the purpose of sharing RLIN information through TSLL. The Committee will re-evaluate it's need to exist during the coming year.
Research Roundtable: Brian Striman, Coordinator, reported that 22 people attended the discussion this year. Kevin Butterfield spoke on how to get published. The Roundtable's minutes will be in the next issue of TSLL.
Education Committee: Ellen McGrath reported for the Committee. Ellen and Ismael Gullon will be co-chairing the committee for the next year. She reviewed the reasons for having co-chairs instead of one chairperson [for this year]. The Committee will be meeting at 12:15 on Tuesday. She told the members the Committee had many good ideas for programs for Orlando. Next year SIS's will be limited to 6 program proposals to fill a total of 53 program slots. The deadline for program proposals is August 17th.
Web Advisory Committee: Maria Okonska has been the Chairperson this past year. She created a new web page and tried to keep it up-to-date. She will be redesigning it further during the next year. If anyone has ideas for the website, please contact Maria.
Joint Research Grant Committee: Corrine Jacox reported that the Committee gave Larry Dershem an extension until December 15th to complete his research. Susan Goldner and Lorraine Lorne have been awarded this year's grant. They are using the grant money to purchase software to index TSLL. Corrine announced that information for applying for the grant is on the OBS website. Next year the chair will be Brian Striman.
MARBI Representative: Ellen announced that Rhonda Lawrence's report is available at the OBS table. Copies were also provided to members in attendance at the business meeting. Ellen thanked Rhonda for her service as MARBI representative. Susan Goldner has been appointed as the next MARBI representative.
Installation of New Board Members: Ellen McGrath indicated her goals for the past year were communication and strategic planning. She thanked the membership for their work in helping her achieve her goals for OBS during the past year. New board members Mary Jane Kelsey, Richard Jost, and Judy Vaughn-Sterling were introduced. The transition to Ismael as Chair then took place.
Ismael Gullon announced his goal for the next year is to implement the Strategic Plan. There were no additional announcements. Ismael presented a gift to Ellen on behalf of the membership in appreciation for her hard work as Chair.
The meeting was adjourned.
Cynthia A. Cicco