|Technical Services SIS
Annual Business Meeting
July 15, 2001
I. Call to Order
A quorum being present, a motion to deal first with the proposed amendments to the Bylaws was passed. The proposals had previously been published in TSLL and mailed out with the election ballots. The Chair, Alva Stone read the proposed amendments and Eloise Vondruska, the Chair of the Bylaws and Handbook Committee, explained the reasoning behind them.
A. Because the members had no comments, the first proposed amendment to Article II, dealing with the object of the TS-SIS, immediately was approved.
B. The second amendment (Article IV, Section 2), concerning what constitutes a quorum, engendered more discussion. A motion was made to amend the amendment to read 5% of membership instead of twenty (20) members, but was not seconded. Another motion to amend the amendment to read thirty (30) members passed, and then the amendment itself passed.
C. Members also moved to amend the third proposed amendment (Article VII, Section 2), Candidates, to read "AALL newsletter", instead of "Spectrum", and "newsletter for TS-SIS", instead of "TSLL". This motion was approved as was the amendment itself.
D. The remaining previously published proposed amendments were passed quickly, as the members had no comments or further amendments to the amendments.
E. Minutes of Business Meeting in Philadelphia, 2000 were approved.
II. Executive Officer Reports:
A. Alva Stone (Chair): Alva thanked all who have served the TS-SIS and helped her through her term. She stated she is proud that a TS-SIS mentoring project was well established during her time of office as well as criteria and procedures for awarding educational grants. In addition to serving as Immediate Past Chair, she intends to serve on the TS-SIS Bylaws and Handbook Committee in order to work on the TS-SIS Handbook. She admitted regretting that she had not written much for public relations in Spectrum.
B. JoAnn Hounshell (Vice-Chair for 2000-2001/Chair Elect for 2001-2002): Of the 625 copies of the annual survey mailed, 104 (17%) responses have been received and applied to the Section's strategic plan. Her focus, based on the strategic plan, for the upcoming year will be training, networking, projects and member participation. She listed how the Section may achieve these goals: a series of training materials, train the trainer workshops, web-based courses, and assistance and support through educational grants. Either the percentage of SIS dues actually going to the SIS ($6 out of $12) should be increased or the SISs will have to ask Headquarters to raise the dues to $14.
C. Pam Deemer (Secretary/Treasurer): Chris Tarr is the newly elected Vice-Chair for 2001-2002/Chair Elect for 2002-2003 and Kathleen Pecarovich is the newly elected Member-at-Large for 2001-2003. Projected balance as of 5/30/2001 is $13,251, but expenses for the AALL annual meeting have not been figured in, and the Section was charged the full bill for TSLL, instead of 61 percent. We shall not know the income from dues for the year until September.
D. Cindy May (Member-at-Large): TS-SIS participated in the reception held at the St. Thomas Law School at 6:00 p.m. on July 14, 2001. 250-300 people attended, and the food never ran out! She thanked the membership, the sponsor, Innovative Interfaces, Ed Edmonds, and helpers, Mila Rush, Susan Chinoransky, and Matthew Wright. Plaques and chocolates were given to the ex-editors of TSLL, Linda Tesar and Anna Belle Leiserson.
E. Angelina Joseph (Member-at-Large): She announced that the TS-SIS table was up in the exhibit area and that six to seven more volunteers were needed to sit at the table. Angelina asked people to see her if they wished to volunteer .
III. Standing Committee Reports:
A. Karen Douglas (Acquisitions Committee): AALL approved the proposal for the workshop "New Perspectives on Law Library Acquisitions and Collection Development," and it will be on the road Nov. 2-3, 2001 at the American University College of Law in Washington, D.C. Two proposals worked on by Acquisitions committee members were accepted for this annual meeting. As usual, there will be an Acquisitions Roundtable.
B. Chris Long (Cataloging and Classification Committee): Library of Congress approved the England vs. Great Britain proposal. Reports from the official representative of CC:DA, MARBI, and SAC will be given at the C & C Committee meeting. Discussion will follow at the Roundtable.
C. Kristina Tryon (Exchange of Duplicates): Kristina gave an explanation of what the Committee does: provide a means of getting rid of a library's un-needed duplicate volumes. Income of almost $1500 came from the activity of 51 members.
D. Will Meredith (Preservation Committee): The Committee's program proposal was not accepted this year. It is still researching what to include in planning for the AALL national preservation plan for legal materials as called for in the AALL strategic plan. He announced this year's annual meeting time for the Binding and Preservation Roundtable.
E. Andrea Rabbia (Serials Committee): Andrea, the incoming Chair of this Committee, announced the time of this year's Serials Committee meeting. [She filled in for Joan Liu, but could not give a full report because of e-mail problems.]
IV. Other Committee Reports
A. Mary Lu Linnane (Awards Committee): Mary Lu described the Renee Chapman Award before announcing the recipient of this year's. The award was presented to Reggie Wallen, who then reminisced about her experiences with Renee Chapman and thanked past recipients of the award and others for their example and for their mentoring and support.
B. Eloise Vondruska (Bylaws and Handbook Committee): Eloise thanked her Bylaws and Handbook Committee for their work. The incoming Chair of the TS-SIS Bylaws and Handbook Committee, David Bratman, will send the amendments, which were just approved by the membership, to the AALL Bylaws Committee for the final approval, once the Secretary/Treasurer writes them up and sends them to him.
C. Alva for Pat Sayre-McCoy (Education Committee): Alva thanked the Committee on Pat's behalf. Out of 10 program and 2 workshop proposals, 7 programs and 1 workshop were approved for the 20001 annual meeting. Although the SACO workshop was approved, it was cancelled due to lack of a financially feasible number of attendees. Next year there will be only 53 slots for programs, instead of the 76 this year. Each SIS will be limited to 6 proposals, and proposals from individuals are not encouraged. There will be more plenary sessions. Alva announced the time for the Education Committee's meeting. The SISs have suggested elimination of the no-conflict hours for the exhibits and that committee meetings and roundtables also take place at the same time as the education programs. Pat Sayre-McCoy and JoAnn Hounshell will be in charge of the Committee for next year.
D. Corinne Jacox (Joint OBS/TS Grants Committee): Last year Larry Dershem received a grant of $1000 (split 50/50) for work on the web version of the LC classification schedules. This year a grant of $790, to be split 50/50 between OBS & TS, has been given to Susan Goldner and Lorraine Lorne to index TSLL. Information on research grants is on the TS-SIS and OBS-SIS web sites. Brian Striman will be the Chair in the coming year.
E. Betty Roeske (Listserv Manager): Different software is now used for the listserv. Members should check their e-mail addresses on AALLNET and e-mail Betty if they have an address change. She announced the time of a roundtable for listserv managers to take place at this year's meeting.
F. Rhonda Lawrence (MARBI): Using a chicken shaped egg timer to keep herself from going overtime, Rhonda informed us that MARBI approved Proposal 2001-05, changes in MARC 21 to accommodate seriality (to handle integrating resources such as loose-leafs and web sites). MARBI also gave the nod to Proposal 2001-04, repeatable 260s. She stated her full report will be available at the Cataloging and Classification Committee meeting and that there would be a seriality program and roundtable concerning the changes. After effectively completing 2 three-year terms, this is Rhonda's last year. Susan Goldner will be our future representative.
G. Mary Burgos (Mentoring Program): 15 mentors and 14 people requesting mentoring signed up for the Mentoring Program. Needs: a survey of the results, Mentoring Program form revision, and an additional "matchmaker."
H. Carmen Brigandi (Nominations Committee): She gave thanks to her Committee for helping choose candidates.
I. Caitlin Robinson (Strategic Planning Committee): The Executive Board reviewed the first draft of the strategic plan last year and decided a membership survey was needed before another draft could be composed. The strategic plan was redesigned with the results of the annual survey of membership in mind. This year's draft is briefer and a number of strategies have been changed. It will be a 3 year plan instead of a 5 year one. A draft of the plan was handed out at the business meeting. There may be more revisions.
J. Linda Tesar (TSLL): Costing $4125.35 for printing and mailing, 3 issues went out this year. Joe Thomas will take over editing TSLL. It was announced that updates to TSLL policies would be discussed at the TSLL Board meeting. Linda thanked TS-SIS and OBS-SIS for the plaques and chocolate given to her and Anna Belle Leiserson at the "Alphabet Soup" reception on Saturday.
K. Martin Wisneski (Webmaster): AALL gave some guidelines to webmasters during a special session for them at this annual meeting. In addition to the handout provided at this business meeting, the strategic plan will be available for reading on the TS-SIS website. Any suggestions for improvement of the site can be made to Martin or any member of the TS-SIS Executive Board.
V. New Business:
A. The Executive Board has budgeted $1500 for educational grant awards to AALL sponsored workshops. Such a grant may be awarded for attendance at the acquisitions and collection development workshop in Washington, D.C. on November 2-3. The deadline for application for a grant for that workshop is August 2, 2001. Grants for various workshops will be given as needed and until the $1500 has been dispensed.
B. Jim Mumm proposed the formation of a technical services management committee. He said he would lead a discussion with those interested immediately after this business meeting in the same room.
VI. Installation of new Chair:
After her official installation as Chair of the TS-SIS, JoAnn thanked everyone for responding to the plea to attend the business meeting in order to have a quorum. She also thanked Alva Stone.
A. Anne Sitkin reminded everyone of the basic law cataloging workshop she, Richard Amelung, Janice Leichter, and Marie Whited will be giving in September 21-23, 2001 in Chicago.
B. The AALL program gave the correct room number for E-6, Put a CORC in it. The room the announcement on the TS-SIS list gave was incorrect.