ARCHIVED: Request for Proposal for a Program: Negotiation Skills For Librarians

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The Professional Development Committee (PDC) of the American Association of Law Libraries (AALL) is soliciting program proposals for a one-day program, Negotiation Skills For Librarians. Proposals may be submitted by AALL members or by other interested parties. Responses from individuals with an existing or previously-presented program on this topic are also encouraged.

This program will be presented for the first time in the Fall of 2001. After that initial presentation, the program will be offered several more times, in different regions of the country, during the following two years. Faculty for subsequent presentations may need to vary, based on availability and cost considerations.

Program specifics:

  • The program will be a one-day interactive seminar
  • Faculty of no more than 2
  • Suitable for a group of no more than 50
  • Total contact time of 6 – 7 hours, with a minimum of 3 hours of interactive participation such as break out groups and role playing or simulations.
  • Substantial hard copy course materials are expected

Target Audience: This program is directed at professional librarians.

Level: Intermediate

Program content:

The program will cover negotiations in general: What should be known before a negotiation starts? What should be known about the other party? What are the values of the other side? How should one compile factual and statistical information?

Skills for several types of negotiation should be addressed that cut across type-of-library issues. (Some parts of the program, however, could be best in type-of-library groupings.) Negotiation in general should be covered: What are the various stages in the negotiation process? What are the different negotiation strategies and styles? Topics to be covered should include the following:

  • Personal negotiation for employment situations: salary, raises, responsibilities. Information to bring to the negotiations; how not to sell oneself short.
  • Negotiation on behalf of the library: for staffing, budget, space, work requirements, etc.
  • Negotiation with funding authorities.
  • Negotiation for a "piece of the pie", when competing interests have been identified and proposals must be defended on their merit.
  • Negotiating in library work situations with staff and during reference interviews.
  • Negotiating in specific types of situations: hostile, politically or physically uncomfortable, etc.
  • Integrative bargaining / Interest-based bargaining.
  • Negotiating with vendors: What does the vendor expect? What should be prepared ahead of time? What is needed to then negotiate proposals within the organization? Possible discussion of concept of consortia in leveraging bargaining power.


Proposal Details Should Include:

When submitting a program proposal to the PDC, please address in detail the following elements:

  • Clearly stated learning methodologies and learning outcomes
  • Detailed topics/content to be covered
  • Description of knowledge on the topic of negotiating
  • Description of proposed faculty qualifications, curriculum vitae and references, if available
  • Description of program history and references for previous presentations of program (if applicable)
  • Statement of teaching methods
  • Description of hardcopy course materials
  • Description of electronically formatted materials or published text that will be used for the course (if applicable)
  • Cost estimates for faculty presentation (excluding travel and housing costs)
  • Cost estimate for program development (if applicable)
  • Specify A/V equipment and other facility requirements

Selection Process:

Each proposal is reviewed by a team of PDC members who are selected on the basis of their knowledge of the specified topic. Experts in a particular field may also be consulted in addition to the PDC reviewers. Contents of individual proposals will be kept in confidence.

Proposals are individually rated and the final selection is based on several factors including:

  • Proposed learning outcomes
  • Proposed program content and format
  • Suggested program materials
  • Proposed faculty credentials and references, including experience and prior speaking background
  • Developmental and presentation costs

The program developer of the selected proposal and AALL will sign a contract outlining the schedule, payment and (if applicable) rights to the program materials. Travel expenses to and from this program and housing accommodations will be paid in accordance with AALL's reimbursement policies and through use of AALL's travel agent for transportation and travel.

  • Persons who submit program proposals will be notified of the selection results within 2 weeks of the completion of the selection process (see time line below). The submission deadline is December 15, 2000. Four hard copies of the proposal and an electronic version should be submitted to Mary Jawgiel, AALL Education Manager. Questions should be directed to AALL Education Manager, Mary Jawgiel, at (312) 939-4764.

Time line:

  • Proposals, including proposed faculty names, due by 12/15/00
  • Proposal selection by 3/23/01
  • Draft curriculum and schedule due by 4/20/01
  • Final curriculum and schedule due by 5/18/01

Reminder: This program will be presented for the first time in the Fall of 2001. After that initial presentation, the program will be offered several more times, in different regions of the country, during the following two years. Faculty for subsequent presentations may need to vary based on availability and cost considerations.


  1. Although the program developer is not asked in the RFP to submit a budget, as a general guideline, please note that the total available for faculty honoraria (in addition to travel and housing expenses) ranges from $400 to $1,500 for the entire program, depending on the number of faculty.

  2. AALL will pay the program developer for developing and organizing this multi-day program. This program development fee will be between $600.00 and $1,000.00

  3. Live Internet access adds significant costs to the individual registration fee and poses the risk of technical difficulties. In addition, it restricts the number of potential sites, the number of potential participants and scheduling flexibility. Considering the use of an alternative such as screen captures is suggested.

By December 15, 2000, submit four (4) hard copies and electronic version of the proposal to:

Mary Jawgiel, AALL Education Manager
Professional Development Committee
American Association of Law Libraries
53 W. Jackson Boulevard, Suite 940
Chicago, IL 60604-3695
Phone: 312-939-4764, ex. 24;