ARCHIVED: Roger H. Parent's Informal Notes - 10/11/1996

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October 11, 1996

AALL Executive Board November Agenda and Mailings

Please watch for your Board books and documents. Two mailings are now scheduled: Wednesday, October 16th and Wednesday, October 23rd. Board Liaisons are urged to contact their committee chairs to review and discuss with them any agenda items that will be placed on the Board's agenda.

AALL/ West Information Publishing Group Advisory Committee to hold their second meeting in Chicago on October 24-25

The Advisory Committee Chaired by Bob Willard and Roy Mersky will begin designing the first of the Professional Education Series programs tentatively scheduled for October 1997. At this meeting they will review the objectives and general topics that were agreed upon in June 1996. (A summary of that first meeting was provided in the June 3, 1996 Informal Notes) They will further define these topics in terms of what will be covered in the first and subsequent programs in the three year cycle of programs. They will also: 1) identify areas of common interest among the different target audiences, law librarians, publishers, authors and other legal information providers, 2) explore program format options to best meet the learning objectives established for the series, 3) identify potential cosponsors who will help attract different audiences, 4) suggest potential speakers and other resources, and 5) clarify roles and responsibilities among the Advisory Committee, sponsoring organizations, and headquarters staff.

Martha Brown and I serve as staff liaisons to the Advisory Committee.

Justice and Public Safety in the 21st Century

President Houdek has confirmed that AALL will become an associate sponsor of the Justice and Public Safety in the 21st Century conference to be held in Sacramento on December 4-5, 1996. AALL member Shirley David invited AALL to become an associate sponsor. This conference is an outgrowth of two previous conferences "Justice and Technology" held in conjunction with the larger Government Technology Conference. In urging AALL to participate Shirley David said that this forum is one of the few that looks collaboratively at access to government information issues on which AALL maintains a keen interest and holds official public stands.

Government Technology Conferences are the largest annual intergovernmental events in the country attracting top government leaders. They focus on information technology solutions for state and local government. The Justice and Public Safety in the 21st Century conference will bring together key players from the justice and public safety arena including chiefs of police, judicial leaders, and others in the legal communities. It will focus on the need for an integrated approach to the justice and public safety enterprise, one that spends more than $6 billion annually on information technology.

Third Northeast Regional Conference in Toronto

Frank Houdek, AALL President and Sally Holterhoff, Chair, Council of Chapter Presidents have invited representatives of all the Chapters participating in the Northeast Regional Conference to attend an informal and brief discussion group on Thursday, October 17th at 5:00 - 6:00 p.m. The Association is eager to hear their comments about the draft vision for AALL and its Chapters, "The AALL Chapter Alliance: A Vision for the Future". This draft was prepared in July 1996 by an Ad Hoc Advisory Group appointed by Frank Houdek. The draft was distributed to the Chapters and given to the Board at the July Meeting. The Group will hold its second meeting in November and is continuing to solicit comments on this draft before developing the final version for AALL Board approval at their March 1997 Meeting. Once approved this Vision will determine the Association's objectives and activities to strengthen AALL Chapter relations in the future.

In addition to Frank and Sally, Martha Brown and I will attend and participate in the discussion group and other events at the Regional Conference.

Exhibits Contract Review Update

Martha Brown, Steve Ligda, Debbie Martin and I have completed the interviews with the three firms who submitted responses to our RFP for exhibits management services. We conducted two hour interviews with representatives of each of the following firms: Smith, Bucklin & Associates, Chicago, Hall Erickson, Inc., Chicago, and Horizon Conference Corporation, New Jersey. Both Chicago firms currently manage large and small trade shows that are held nationally. They both represent substantial experience and expertise in their field.

Interview questions focused on their areas and depth of expertise in trade show management. Additionally, we explored their views about areas of critical concern to AALL particularly marketing the Annual Meeting to increase exhibitor attendance, building and maintaining strong exhibitor support of AALL, setting exhibitor fees, offering table top or combined book exhibits, expanding exhibit related events and activities to boost hall traffic, and expertise with contract negotiations to protect the Association from exposure to liabilities.

These interviews were quite informative and provided the staff team with valuable information for evaluating the three proposals and our recent experiences at the Annual Meeting. This evaluation is now underway. We have invited one of the firms for a second interview to be held on October 30th. We expect to announce our decision at the November Board Meeting.

1997 Wickersham Dinner Honoree Selected

The 1997 Honoree is William T. Coleman, Senior Partner, O'Melveny & Myers. Chairman of the NAACP Legal Defense and Educational Fund; and Secretary of Transportation under President Gerald Ford. The annual benefit will be held on Thursday, February 27, 1997, 6:30 p.m. at the Supreme Court of the United States, Washington DC.

The dinner is sponsored by the Friends of the Law Library of Congress, a nonprofit organization which contributes to the Law Library collection and sponsors research and educational programs that encourage greater use of collections, and a better understanding of the law. The AALL Executive Director serves on the Friends Board. Robert Willard, Vice President Government Relations, West Information Publishing Group, serves as Chair of the Friends committee planning the 1997 event.