FAQs for Conference Program Speakers

FAQ FOR AALL 2023 PROGRAM SPEAKERS

Last Updated: September 2022

Additional information for program speakers can be found on the Information for Program Speakers page.

WHEN AND WHERE IS THE CONFERENCE?

The  American Association of Law Libraries Annual Meeting & Conference will be held in Boston, Massachusetts, July 15-18, 2023 at the Hynes Convention Center.

WHAT IS INCLUDED IN MY PROGRAM ROOM?

PROGRAM ROOM SET UP & A/V

AALL arranges for A/V in all program rooms. The following will be provided for presenters:

  • one AALL-provided laptop (with standard presentation software)
  • one remote slide advancer
  • one LCD projector and screen
  • one podium microphone
  • additional wireless handheld microphones (to share between panelists)
  • aisle microphones (for audience use during Q&As)
  • standard program rooms will have a platform riser with a podium and four chairs (set in a “talk show” style semicircle with a low table).

All presentations will be pre-loaded to the AALL laptop in the program room. Please do not use your own personal computers. Please note: Internet will not be available in the program rooms, so please plan accordingly. Additional information about important deadlines and presentations/handouts can be found on the Information for Program Speakers page.

WHAT DO I NEED TO PROVIDE TO AALL?

SPEAKING COMMITMENT & COPYRIGHT AGREEMENT 

All program speakers and moderators must submit this form. If you decline to allow the Association to audio-record your presentation and publish your handouts, there is an option to indicate this on the form. The form must be completed by June 5.

PRESENTATION SLIDES

Send your final presentation slides to the program coordinator by the June 19 due date.

The AALL conference app will include comprehensive (and current) information for the Annual Meeting, including any last-minute programs additions and room changes. Once the conference app is available, please log in to complete your profile and make sure to add your photo. Don’t forget to upload any slides and handouts that you would like to share with attendees. Remember to “accept push notifications” to receive important announcements, emergency notifications, and reminders while you are at the conference.

I AM A PROGRAM SPEAKER. DO I HAVE TO REGISTER FOR THE CONFERENCE?

All AALL members participating in conference events—as attendees, speakers, moderators, or program coordinators—must register for the full conference or a single day conference for the day of their presentation.

Nonmember speakers will receive a complimentary single-day registration for the day of their program. Registration will be completed by AALL; nonmember speakers should simply check in at the on-site registration desk in the convention center to receive their badge, speaker ribbon, and registration materials.

WHAT ABOUT TRAVEL AND HOUSING ARRANGEMENTS?

AALL members are responsible for their own travel and housing. Information about housing may be found on the Housing page.

Generally, nonmember speakers will also be responsible for their travel and housing costs. If AALL approved a request for reimbursement for a nonmember speaker based on the uniqueness of the topic, the speaker will receive detailed instructions from AALL about being reimbursed for these expenses.

Please refer to section Section 8. Annual Meeting Policies of AALL’s Expense Reimbursement Policy.

HOW CAN I FIND ANSWERS TO ADDITIONAL QUESTIONS?

Please review the Information for Program Speakers, or contact elearning@aall.org with any questions.