FAQs for Conference Program Speakers

Answers to Some Essential Questions

Your commitment to AALL’s educational programming is most appreciated—we couldn’t do it without you! The following information is for speakers on programs selected by the Annual Meeting Program Committee.


When and where is the conference?

The 115th American Association of Law Libraries Annual Meeting & Conference will be held in Denver, CO, July 16-19, 2022. Programs will be held at the Colorado Convention Center.

As a program speaker, what does AALL need from me?

To coordinate hundreds of speakers and dozens of programs efficiently and effectively, we ask that speakers provide the following:

PROGRAM ROOM Equipment

Presentation equipment/technology is ordered through AALL headquarters. The following will be automatically provided in all program rooms for presenters:

  • one AALL-provided laptop (with standard presentation software)
  • one remote slide advancer
  • VGA connection-enabled LCD projector and screen
  • one podium microphone
  • additional wireless handheld microphones (to share between panelists)
  • aisle microphones (for audience use during Q&A)

Speakers should plan to share equipment, including the AALL-provided laptop, for smooth transitions between presentations. Please note: Internet will not be available in the program rooms, so please plan accordingly:

  • If you plan to do a PowerPoint presentation, please use the AALL conference template and note that all presentation files (e.g. PowerPoint slides) must be provided in advance to AALL by your program’s coordinator by June 27. These files will be preloaded onto the in-room laptop available for your program.
  • Any video files you plan to play during your program will need to be provided and preloaded in advance as well.
  • If any website navigation or demonstration will be part of your program, plan to incorporate screen captures into your presentation file.

Speaking Commitment and Copyright Agreement  

This online form should be completed by June 15. It confirms your participation and lets us know if AALL can record your program and distribute any handout materials you may provide.

Educational Program Handout Materials

Adult education takes place on many different levels, so it can be very valuable to provide attendees with written material to accompany your presentation.

If you plan to do a PowerPoint presentation, please use the AALL conference template and note that all presentation files (e.g. PowerPoint slides) must be provided in advance to AALL by your program’s coordinator by June 27. These files will be preloaded onto the in-room laptop available for your program.

If you have other supplemental materials (including articles, bibliographies, etc.), you may upload these directly to your online presenter profile, part of our conference app; attendees will be able to access those materials directly.

Also, all program coordinators are expected to conduct a virtual run-through of the program with their panelists/presenters in advance of the conference. Members of the Annual Meeting Program Committee will provide support and feedback for these practice sessions.

If I’m a program speaker, do I have to register for the conference?

All AALL members participating in conference events—as attendees, speakers, moderators or program coordinators—must register for the conference.

Nonmember speakers will automatically receive a complimentary single-day registration for the day of their program. Registration will be completed by AALL; nonmember speakers should simply check in at the onsite registration counter in the convention center to receive their badge, speaker ribbon, and registration materials.

What about travel and housing arrangements?

AALL members can find information about making their housing arrangements on AALLNET.

If a program’s coordinator requested that AALL provide travel reimbursement and/or housing for a nonmember speaker speaking on an AMPC-selected program, the speaker will receive detailed instructions from AALL about making and being reimbursed for these arrangements.

Expenses?

Per AALL’s expense policy, AALL members cannot request reimbursement for any costs associated with their participation at the Annual Meeting. If a program’s coordinator requested that AALL provide expense reimbursement for a nonmember speaker on an AMPC-selected program, the speaker will receive a personalized reimbursement form prior to the conference.

How can I find answers to additional questions?

Please review the Information for Program Speakers, or contact Heidi Letzmann at AALL (312.205.8014).