Article I: Name
The name of this special interest section of the American Association of Law Libraries (AALL) shall be the Digitization and Educational Technology Special Interest Section.
Article II: Object
- To disseminate information on micrographics and audio-visual materials to the AALL membership;
- To further the continuing education of law librarians in the area of micrographics and audio-visual materials;
- To promote the effective and creative use of micrographic and audio-visual materials and technology in law libraries; and
- To work in cooperation with similar special interest groups in other associations and organizations.
It shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries.
Article III: Membership
Membership shall be open to any AALL member requesting affiliation with the Micrographics and Audio-Visual Section as provided in the AALL Bylaws.
Article IV: Meetings
Section 1: Annual Meetings
The annual meeting of the Section shall be held in connection with, or during, the annual meeting of AALL. Meetings shall be open to all members of AALL, but no person may vote in any meeting who is not a Section member in good standing.
Article V: Officers And Committees
Section 1: Officers
The officers shall consist of a Chair, Vice-Chair and a Secretary/Treasurer.
Section 2: Duties of Officers
The Chair, Vice-Chair and Secretary/Treasurer shall perform the administrative duties usually pertaining to their respective offices, and such other duties as may be assigned by the Section Executive Committee or the membership of the Section.
Section 3: Terms
The Chair, and Vice-Chair shall each serve one year, and the Vice-Chair shall succeed to Chair at the end of the year in which (s)he serves as Vice-Chair. The Secretary/Treasurer shall serve a two-year term and shall be elected every other year.
Section 4: Section Executive Committee
There shall be a Section Executive Committee consisting of the Officers named above and the immediate past-Chair. The Section Executive Committee shall direct the activities of the Section in achieving its stated objectives.
Section 5: Committees
There shall be such standing or special committees as the Section Executive Committee or membership of the Section shall create by a majority vote. The Nominating Committee shall be a standing committee. The Education Committee shall be a standing committee, chaired by the Education Coordinator.
Section 6: Vacancies
The occurrence of a vacancy in the position of Chair shall be filled by the succession of the present Vice-Chair/Chair-elect to serve as Chair until the next scheduled election of Section officers. A vacancy in the office of Vice-Chair/Chair-Elect or Secretary/Treasurer shall be filled by the appointment of the Section Executive Committee.
Article VI: Nomination And Election Of Officers
Section 1: Nominating Committee
The Nominating Committee shall issue a Call for Nominations for the names of candidates for the offices of Vice-Chair and Secretary/Treasurer. The Nominating Committee shall certify that each individual nominated is a member of the Section in good standing and intends to stand for election for the office for which they have been nominated. The Call for Nominations may be made by any suitable electronic or printed means.
The Nominating Committee shall submit the names of candidates for the offices of Vice-Chair and Secretary/Treasurer, together with their written acceptances, to the Chair Section Executive Committee.
In the event that the Vice-Chair cannot assume the duties of Chair, and such fact is known prior to submission of the names of candidates for Vice-Chair and Secretary/Treasurer, the Nominating Committee shall also submit the names of candidates for the office of Chair
Section 2: Nomination by Petition
Further nominations may be made upon written petition of five (5) members of the Section. Such petitions, accompanied by written acceptances of the nominees, must be filed with the Section Executive Committee in sufficient time to be included with the nominations announcement to Section members.
Section 3: Ballots
The Secretary/Treasurer shall prepare an official ballot by any suitable electronic or printed means, including nominations by petition. The professional position of each nominee shall appear on the ballot.
Section 4: Election
The officers of the Section shall be elected by mail any suitable electronic or printed means. The Secretary/Treasurer shall provide the membership with access to the ballots. The candidates receiving the largest number of votes for each office shall be declared elected, and shall be so reported by the Secretary/ Treasurer within a reasonable time following the conclusion of the election. All candidates shall be notified of the results of the election at the earliest possible time.
Section 5: Tie Votes
In case of a tie vote, the successful candidate shall be determined by lot conducted by the Section Executive Committee.
Section 6:Destruction of Ballots
If there are no challenges to the results of the election, the ballots may be destroyed by the Secretary/Treasurer after the annual meeting.
Section 7: Timetable
All of the above procedures must be scheduled and executed so that elections are completed at least two (2) months prior to the date of the AALL annual meeting.
Article VII: Amendments
Changes to the Bylaws of the Section may be recommended to the AALL Bylaws and ResolutionsCommittee at the annual meeting of the Section by a majority vote of the members present and voting. Changes to the Bylaws of the Section may also be recommended to the AALL Bylaws and Resolutions Committee by any suitable electronic or printed means providing reasonable notification to Section members. Changes to the Bylaws must be approved by the section members (either at the annual meeting of the Section or by any suitable electronic or printed means) and approved by the AALL Bylaws and Resolutions Committee before taking effect.
Article VIII: Parliamentary Authority
The Micrographics and Audiovisual SIS shall conduct its affairs in conformity with the Bylaws of the American Association of Law Libraries. The rules of order mandated by the Association’s Bylaws shall govern all deliberations of the Section.