SIS Council Meeting (outgoing chair required to attend; incoming chair may attend) — Saturday afternoon.
OBS-SIS Outgoing/Incoming Executive Board meeting (held either in-person or virtually)
OBS-SIS General Business Meeting — (presided over by chair, passing gavel to incoming chair at close of meeting) — usually Monday.
AALL Activities Area (coordinated by second year member-at-large) — Poster highlighting OBS-SIS activities
OBS/TS/CS/RIPS dine-arounds (coordinated by first year member-at-large)
OBS-SIS Education Committee meets to develop ideas for next year’s Annual Meeting.
Website – update officers and committee chairs after Annual Meeting
TSLL columns due for publication in September issue:
Committee chairs report on their meetings at AALL Annual Meeting
New OBS-SIS chair writes “Letter from the Chair” column
Secretary/Treasurer submits minutes of OBS-SIS business meeting, including any corrections to the previous year’s minutes.
Annual report for OBS-SIS due (prepared by immediate past chair)
IdeaScale for next Annual Meeting active
Website – add links to programs
OBS-SIS Chair appoints a Nominating Committee, traditionally chaired by the immediate past Chair.
Annual Meeting call for proposals opens
Education Committee analyzes IdeaScale, solicits program proposals to address IdeaScale submissions and AMPC “must have” programs pertinent to OBS interests
Program and workshop proposals due to AMPC, deadlines determined by AMPC/AALL HQ
Nominating Committee should begin work in early October. Slate should be completed by February for inclusion in the March “From the Chair” column in TSLL.
OBS-SIS Vice-Chair becomes OBS-SIS Education Committee chair to prepare for the following AALL Annual Meeting
OBS-SIS Chair submits preliminary scheduling OBS-SIS business, committee and roundtable meetings, TSLL Editorial Board meeting, and other informal programming through the SIS Matrix, after consulting with TS-SIS Chair about meeting times. Deadlines determined by AMPC/AALL HQ.
OBS-SIS Chair submits scheduling forms for OBS-SIS related meetings at next AALL Annual Meeting; scheduling forms due to AALL HQ by November 1, or as directed by AALL HQ.
TSLL columns due for December issue (chair).
OBS-SIS Chair appoints facilitator(s) to lead Discussion Groups or Roundtables at the next Annual Meeting, as needed.
Nominating Committee has candidates send letters of acceptance to OBS-SIS Chair, and submit their biographical statements to Secretary/Treasurer.
OBS-SIS Vice-Chair prepares the annual biennial “Membership Survey” and distributes notification to members (generally with a one month deadline).
In alternate years, OBS-SIS Vice-Chair solicits volunteers for committee appointments (non-membership survey years)
Website – promote member survey or volunteer form
TSLL columns due for March issue.
OBS-SIS chair includes slate of candidates in March “From the Chair” column in TSLL.
OBS-SIS Secretary/Treasurer posts the slate of candidates to the OBS discussion list and sends it to the OBS-SIS Web Advisory Committee chair for posting.
In alternate years, OBS-SIS vice-chair compiles results of the membership survey.
OBS-SIS Secretary/Treasurer may receive petitions for further nominations up to March 23.
OBS-SIS secretary/treasurer creates online election as per the instructions from AALL Election should be completed with ballots due by May 1.
Election of officers should start April 1.
Reserve space in Annual Meeting Exhibit Hall Activities Area. Reservation form generally due to AALL by April 15, authorizing pre-entry for AALL Executive Board members.
Suggestions of candidates for AALL offices due to AALL Nominations Committee by 15th of the month, or as otherwise directed.
Website – promote election
TSLL Columns due for June issue.
Completed OBS-SIS ballots are counted by the election software and elections results reported to the OBS-SIS Chair.
OBS-SIS Secretary/Treasurer calls the candidates to notify them of the results
OBS-SIS Chair reports results to AALL Headquarters, SIS Council Chair, TSLL editor, and posts on OBS-SIS discussion list.
Website – post new officers
OBS-SIS Vice-Chair submits compiled report on biennial member survey for publication in TSLL
OBS-SIS chair appoints necessary committee chairs to serve beginning after appropriate committee meeting during AALL Annual Meeting.
OBS-SIS vice-chair sends committee appointment letters to selected OBS-SIS members to serve beginning after AALL Annual Meeting.
Committee chair appointments to TSLL
OBS-SIS Vice-Chair appoints a new representative to TSLL Advisory Board, to begin a two-year term in July.
OBS-SIS Chair sends letters of appreciation to Executive Committee members and committee chairs when their terms end.
OBS-SIS Chair promotes OBS programming at Annual Meeting via My Communities list
Website – Announcements of OBS events at Annual Meeting added to OBS website and OBS Facebook page.
Two weeks prior to AALL, OBS-SIS Chair sends letter of introduction to all CONELL Registrants asking to meet them at the CONELL Marketplace.