As amended July 2016.
ARTICLE I. NAME
name of this special interest section of the American Association of
Law Libraries (AALL) shall be the Foreign, Comparative, and
International Law Section.
ARTICLE II. OBJECT
object of the Foreign, Comparative, and International Law Section shall
be to provide a forum for the exchange of ideas and information of
foreign, comparative, and international law; and to represent its
members' interests and concerns within the AALL.
It shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries.
ARTICLE III. MEMBERSHIP
shall be open to any AALL member requesting affiliation with the
Foreign, Comparative, and International Law Section as provided in the
AALL Bylaws. Membership shall be renewable each year.
ARTICLE IV. MEETINGS
shall be an annual meeting of the Foreign, Comparative, and
International Law Section held in connection with or during the annual
meeting of the AALL. The scheduling of the annual meeting during the
annual meeting of AALL shall be cleared with the Convention Program
Chair or as otherwise provided in the AALL Bylaws. Meetings shall be
open to all members of the Association (AALL) but no person may vote in
any meeting who is not a section member in good standing.
A quorum shall consist of ten members.
ARTICLE V. OFFICERS AND COMMITTEES
Section 1. Officers
officers shall consist of a Chair, a Vice-chair/Chair-elect, and a
Secretary/Treasurer. The Vice-chair shall automatically become Chair at
the end of one year. The Secretary/Treasurer shall be elected
biennially. Officers shall serve until their successors are elected.
Section 2. Duties of Officers
Chair, Vice-chair/Chair-elect, and Secretary/Treasurer shall perform
the duties usually pertaining to their respective offices and such
other duties as may be assigned by the Section's Executive Committee or
Section 3. Executive Committee
There shall be an executive committee consisting of the officers named above and the immediate past Chair.
Section 4. Committees and Interest Groups
shall be a Nominating Committee and such other standing Committees,
Special Committees, and Interest Groups as the Executive Committee or
the membership shall create.
leaders shall have two-year terms. The Executive Committee will
publicly announce which terms are ending by April 1, via the list and
the newsletter, and request volunteers for the position to submit their
names to the Committee by May 1. The Executive Committee can post the
names to the SIS and request feedback from the SIS membership if they
so desire. The Executive Committee will select and announce the new
Interest Group leaders by June 1. Repeat terms will be permissible. The
Executive Committee will follow a similar procedure in filling a
temporary Interest Group coordinator vacancy, but need not wait until
Section 5. Vacancies
the position of Chair become vacant, the Vice-chair/Chair-elect shall
succeed immediately as Chair in advance of the next annual meeting. Any
vacancy in the office of Chair that cannot be filled by the succession
of the Vice-Chair or by extension of the term of the current Chair
shall be filled on a temporary basis by a vote of the Nominating
Committee. The opening will be publicized via print and/or electronic
means and the Nominating Committee will draw from potential candidates
who have submitted their written interest to the Chair of the
Nominating Committee by a set date. The Committee's appointment will be
for the remainder of the predecessor's term.
vacancy in the office of the Vice-Chair/Chair-elect shall not be filled
until the next regularly scheduled election. The Vice-Chair's duties
shall be assumed by the current Chair or a section member appointed by
the Executive Committee. A vacancy in the office of the
Secretary/Treasurer shall, however, be filled by the nomination of the
Nominating Committee and subsequent appointment by the Chair.
ARTICLE VI. NOMINATION AND ELECTION OF OFFICERS
executive Committee shall appoint a Chair and two others to serve as a
Nominating Committee. The members, whose terms shall be for one year,
shall not be current officers or candidates at the next election. One
candidate shall be nominated for the office of Vice-Chair/Chair-elect
and one for the office of Secretary/Treasurer. During the even numbered
years there shall be an election for Vice-Chair. During the odd
numbered years there shall be an election for Vice-Chair and
Secretary/Treasurer. In the event the Vice Chair/Chair-elect cannot
assume the duties of Chair, the Nominating Committee shall also submit
one name of a candidate for the office of Chair for the term of one
The Nominating Committee shall submit the names of candidates together with their written acceptances to the FCIL-SIS Chair by January 15. Nominations also may be made upon written petition of five members. Such petitions, with the written acceptances of the nominees, should be filed with the Nominating Committee no later than January 15. No earlier than February 1, the Secretary/Treasurer shall prepare an official ballot, including nominations by petition. The FCIL-SIS Chair must inform the members of the nominations via publication in the February issue of the SIS newsletter, which may be sent solely in electronic format. If the election is to be held using paper ballots, the procedure outlined in Section 3 of Article VI shall be followed.
election of officers will be conducted every year by mail or electronic
ballot. The Secretary/Treasurer shall prepare an official ballot,
including nominations by petition. The professional position of each
nominee shall appear on the ballet. In the event paper ballots are
used, the newsletter editor shall include a copy of the ballots section
in the February issue of the newsletter. The newsletter editor will
notify the section members when the newsletter is available and inform
the section members that the issue contains the ballot. Ballots shall
be marked, sealed in a plain envelope, and returned to the
Secretary/Treasurer before March 31, in covering envelopes bearing on
the outside the name and address of the member voting. The
Secretary/Treasurer shall verify the validity of all votes against a
list of individual voting members and shall count and tabulate all
votes cast. In the event electronic ballots are used, the details of
conducting the election shall first be approved by the Executive
Committee. The Committee shall ensure that an election conducted by
electronic balloting is fundamentally fair and preserves the right of
The candidates receiving the
largest number of votes shall be elected and shall be so reported at
the annual meeting by the Secretary/Treasurer. All candidates shall be
notified of the results of the election by the Secretary/Treasurer at
the earliest possible time. In case of a tie vote, a run-off election
shall be held at the annual meeting. Run-off elections shall be by
secret ballot. The ballots shall be immediately counted and the
candidate with the largest number of votes declared elected, provided
there is a quorum. Should the run-off election result in a continuing
tie, the candidates shall be named co-officers. In the event the
Secretary/Treasurer is a candidate, the Chair shall appoint another
member to perform all election-related functions with the exception of
the preparation and distribution of the ballot.
vacancy occurring after distribution of the ballots and before April 15
shall be filled by a special election. The Secretary/Treasurer shall
prepare the special election ballots in the manner described in the
first paragraph of this Section. The Secretary/Treasurer shall
distribute the special election ballots. The special election ballots
shall be returned to the Secretary/Treasurer before May 10, in the same
manner as described in the first paragraph of this Section. Any vacancy
occurring after April 15 shall be filled by nomination from the floor
and election at the annual meeting. The candidates with the largest
number of votes shall be declared elected, provided there is a quorum.
there are no challenges to the results of the election at the annual
section meeting, the ballots may be destroyed by the
Secretary/Treasurer after the meeting.
ARTICLE VII. AMENDMENTS
These bylaws may be amended at the Business Meeting of the Section at the AALL Annual Meeting by a majority of the members present and voting; or by majority of the votes cast by electronic ballot conducted by the secretary/treasurer at some other time during the year.
If the bylaws will be amended at the AALL Annual Meeting, members unable to attend may submit proxy votes to the secretary/treasurer no later than 7 days prior to the Business Meeting.
Notice of proposed amendments shall be provided to the AALL Bylaws & Resolutions Committee at least 60 days prior to the election. At least 30 days in advance of the meeting or of the distribution of ballots, notice of proposed amendments shall be provided to the special interest section's members either in the special interest section's newsletter or via some other print or electronic communication.
ARTICLE VIII. PARLIAMENTARY AUTHORITY
Standard Code of Parliamentary Procedure, in the latest edition, shall
govern all deliberations of the section when not in conflict with the
Bylaws of the section. The Executive Committee shall appoint a member
in advance of the annual meeting of the section to serve as