VI. Calendar

  • Between July 1 and August 1 – ANNUAL MEETING
  • By August 1 – Serials Committee Chair appoints Exchange of Duplicates Program Coordinator
  • By August 1 – Previous year’s Second Year Member-at-Large/Joint Reception Committee Chair sends thank-you letter to sponsor’s contact person and chief executive
  • By August 1 – Previous year’s Second Year Member-at-Large/Joint Reception Committee Chair sends event report to chairs of other participating sections
  • September – Second Year Member-at-Large/Joint Reception Committee Chair asks AALL Headquarters to find a sponsor for the reception and informs Headquarters that the sponsor for this event has traditionally been Innovative Interfaces Inc.
  • September – Second Year Member-at-Large/Joint Reception Committee Chair asks the chairs of CS-SIS, OBS-SIS and RIPS-SIS to each appoint a member to serve on the committee
  • September – Program proposals to be submitted to AALL AMPC
  • September/October – TS-SIS Chair prepares agenda items relevant to TS-SIS for the fall AALL board meeting, including requests for special funding
  • November/December – TS-SIS Chair prepares the time schedule for all TS-SIS-sponsored activities at the AALL annual meeting
  • By November 1 – Standing committee chairs appoint annual meeting roundtable facilitators
  • By November 1 – Awards Committee Chair begins soliciting nominations for the Renee D. Chapman Memorial Award through TSLL, the TS-SIS electronic discussion forum, and other appropriate means
  • By December 1 – Vice-Chair/Chair-Elect appoints Education Committee Chair
  • By December 1 – Awards Committee Chair sends a reminder soliciting nominations for the Renee D. Chapman Memorial Award through TSLL, the TS-SIS electronic discussion forum, and other appropriate means
  • December – Vice-Chair/Chair-Elect appoints a minimum of 3 TS-SIS members to the Education Committee
  • January/February (even-numbered years) – Vice-Chair/Chair-Elect, in conjunction with the First Year Member-at-Large, prepares and distributes the biennial membership survey, compiles survey responses, and shares results with the Executive Board
  • By January 15 – Awards Committee Chair sends a final reminder soliciting nominations for the Renee D. Chapman Memorial Award through TSLL, the TS-SIS electronic discussion forum, and other appropriate means
  • By January 15 – Nominating Committee Chair obtains written acceptances from all candidates
  • By January 15 – Nominating Committee Chair submits slate of candidates, together with written acceptances, to TS-SIS Chair
  • By February 1 – Nominations for Renee Chapman Memorial Award must be submitted to Awards Committee Chair
  • By February 1 – TS-SIS Chair announces Nominating Committee’s slate of candidates and call for nominations by petition to membership
  • February/March – TS-SIS Chair prepares agenda items relevant to TS-SIS for the spring AALL board meeting, including recommendations for appointments of official representatives
  • By March 1 (even-numbered years) – Vice Chair/Chair-Elect disseminates biennial membership survey responses to TS-SIS officers, committee chairs, and others as appropriate
  • By March 15 – Nominations by petition, along with written acceptances, filed with Secretary/Treasurer
  • By March 15 – Nominating Committee Chair forwards ballot information to Secretary/Treasurer
  • March/April – Applications for educational grants supporting attendance to the AALL annual meeting are due
  • By April 1 – Secretary/Treasurer notifies members that voting is open, and explains how and where to vote in the election
  • By April 1 – Awards Committee completes voting for Renee Chapman Award. Public announcement of the award may be made 30 days later.
  • By May 1 – Election should be completed
  • By May 8 – TS-SIS Chair notifies all candidates of TS-SIS election results via phone
  • By May 15 – TS-SIS Chair announces TS-SIS election results to the membership and to AALL via email, the TS-SIS website, and TSLL
  • By May 15 – Nominating Committee Chair sends thank-you letters to all candidates
  • By June 1 – List of appointment candidates for administrative committee chairs, AALL official representatives, standing committee chairs, and other positions presented to the TS-SIS Executive Board
  • By June 15 – Written annual reports to TS-SIS Chair due from Executive Board members and committee chairs

Revised July 2011