Article IX, Sec. 4 of the TS-SIS Bylaws states that “Informal discussion groups, to meet under the auspices of the Section, may be formed by any five (5) or more members of the Section, with the approval of the Chair.” In practice, these informal groups have been called roundtables. Roundtables do not execute any duties throughout the year, but simply meet during the AALL annual meeting to discuss issues of current interest. The topic(s) may be open, or the roundtable facilitator might announce an agenda in advance, or the chair of a standing committee might request that a certain topic be discussed, especially if a complicated issue was not resolved during that standing committee’s allotted meeting time.
Roundtable facilitators are appointed by the committee chairs listed below, by November 1, for the following summer’s annual meeting. This ensures that the facilitators’ names will appear correctly in the annual meeting printed program. An appointment letter is sent to each coordinator by the committee chair who appointed him/her, with a copy to the TS-SIS Chair. Facilitators serve one-year, renewable terms. Alternatively, a standing committee chair may choose to act as facilitator for a roundtable associated with that committee.
Roundtables that commonly meet include:
- Acquisitions Roundtable (facilitator appointed by the chair of the Acquisitions Committee).
- Cataloging & Classification Roundtable (facilitator appointed by the chair of the Cataloging & Classification Committee).
- Heads of Cataloging in Large Libraries Roundtable (facilitator appointed by the chair of the Cataloging & Classification Committee).
- Heads of Technical Services Roundtable (facilitator appointed by the TS-SIS Chair).
- Management issues (facilitator appointed by the TS-SIS Chair).
- New Law Catalogers (facilitator appointed by the chair of the Cataloging & Classification Committee).
- Preservation and Binding Roundtable (facilitator appointed by the chair of the Preservation Committee).
- Web Site Advisory Roundtable (facilitator: TS-SIS webmaster)
- Contact TS-SIS members who attended previous roundtables, to solicit ideas for discussion.
- Promote the roundtable through TSLL and the online discussion forum (email@example.com).
- Work closely with the chair of the standing committee that has similar interests, to provide input and feedback, or continue unfinished business of that committee.
- Take attendance at the meeting of the roundtable and moderate the discussion.
- Take notes about possible ideas and volunteers for TS-SIS projects or educational programs, and communicate these to the appropriate TS-SIS officers.
Revised July 2011