2013 Tips

In honor of Preservation Week and the 30th Anniversary of the Preservation Standing Committee, the Committee introduced a monthly feature, the “Preservation Tip of the Month,” in April 2013. The monthly tip, sent as an e-mail via the TS-SIS discussion list, highlights tricks, resources, and collections to help you reach your preservation goals.

If you have topics you would like to see highlighted, or suggestions for resources, please send those to Lauren Seney at lpsene@wm.edu.


One of the challenges of the digital world is how to best preserve materials in an ever-changing environment. A tool to help make decisions about the best format to preserve materials that lack a physical component is the Library of Congress’ plan for the Sustainability of Digital Formats. This site analyzes the technical aspects of digital formats and provides resources to help you determine the stability of a given format. It also provides descriptions of a variety of digital formats as well as links out to additional resources about related topics. The site will continue to evolve as formats evolve and/or disappear.


Preservation Underground is a blog, produced by the Preservation and Conservation Services Departments at Duke University Libraries, that highlights some of the preventative treatment and care that is given the library’s collections. Blog entries cover topics from conservation techniques to hurricane preparation and often include helpful videos and photographs.


The North Carolina Department of Cultural Resources’ Digital Preservation Best Practices and Guidelines is geared toward NC state employees, but it provides solid guidelines for users all over the country. The website includes: Electronic Record Management Policies and Guidelines by State, best practices for the preservation of digital documents and files, and additional information that provides links to digital preservation resources, tutorials, webinars, and blogs.


The September highlight is an outreach tool of the National Digital Stewardship Alliance (NDSA). The goal of the NDSA “is to establish, maintain, and advance the capacity to preserve our nation’s digital resources for the benefit of present and future generations.”

NDSA has developed Digital Preservation in a Box, a toolkit that introduces digital preservation to a broad audience of users. The toolkit offers a variety of resources that include links to preservation glossaries, resources for preserving materials in multiple formats, and information on digital storage options.


This month’s highlight the AALL webinar “Principles and Practices for Digital Preservation” scheduled for Thursday, August 29, 2013, from 11 a.m.-12 p.m. CST. The cost is just $30 for AALL members (with rates for non-members and site registration available). If you haven’t already done so, you can register until August 26.

Additional information about the webinar: Digital preservation deserves significant attention in this information age. Digital materials have a shorter lifespan and are more fragile than paper-based resources. Please join Fang Wang, Reference and Special Collection Services Librarian at St. Mary’s University School of Law and certified Digital Preservation Outreach and Education Trainer on Thursday, August 29 at 11 a.m. central as she outlines six principles and practices for preserving digital materials. Learn answers to questions about preserving legal information in the digital format, steps to protect your digital content and provisions for long term access and management. Program participants will learn:

  • Digital preservation basics in law libraries
  • Principles and practices of digital preservation
  • Learn how digital content should be stored for long term access

This webinar is sponsored by the American Association of Law Libraries and the Legal Information Preservation Alliance.

JULY 2013

A new resource has been added to the TS Website: Preservation Staff Awareness Guide. This guide provides resources for every library department to encourage the preservation of library materials. It also provides general tips and preservation education resources.

JUNE 2013

Tessella are world leaders in digital preservation solutions, technology, consulting and research. Customers in nine countries across three continents rely on its on-premise solution, a technology called Safety Deposit Box (SDB), to preserve their digital information. Visit the Tesella website.

Preservica is based on the advanced SDB technology in use at leading national archives and libraries and runs on Amazon Web Services (AWS), making the same level of digital preservation service available to businesses, organizations, and memory institutions that need to protect their digital wealth without incurring all the human and capital costs. Learn more about Preservica and watch a product walk through.

MAY 2013

The Preservation Standing Committee is highlighting an example of how you can promote preservation in your library. The University of Oregon Law Library celebrated National Preservation Week by creating an exhibit called “Partners in Preservation: Caring for Our Collection.” The exhibit, pictured below, highlights preservation services by providing photographs of preservation and processing techniques for sustainable access to materials and tips for preserving library and personal collections. It remained on display until July 2013.

APRIL 2013

This month we are highlighting the resources available on the TS-SIS website. Check out the Preservation Resources page for guidelines, tips, organizations, vendors, and digital preservation resources.