2016 Tips

In honor of Preservation Week and the 30th Anniversary of the Preservation Standing Committee, the Committee introduced a monthly feature, the “Preservation Tip of the Month,” in April 2013. The monthly tip, sent as an e-mail via the TS-SIS discussion list, highlights tricks, resources, and collections to help you reach your preservation goals.

If you have topics you would like to see highlighted, or suggestions for resources, please send those to Lauren Seney at lpsene@wm.edu or Celia Gavett at cgavet@law.columbia.edu.


Do you have an unresolved question about digital preservation you’ve been meaning to investigate? Or has your library recently puzzled through a problem that you suspect others might be facing too? If so, consider browsing Digital Preservation Q&A, a joint project of the Open Planets Foundation and the National Digital Stewardship Alliance (NDSA). A quick registration step enables you to ask and answer questions from other members of the community, and vote on response relevance.


This month, the Preservation Committee highlights David S. H. Rosenthal’s blog. Rosenthal is the co-founder of the LOCKSS program, and posts interesting discussions of his work in Digital Preservation, and comments on current related events of interest in general.


This summer Tedd Anderson, Conservation Technician at Duke University, wrote two entertaining blog posts on his successes boxing books of unusual size. The first details his work with Audubon’s Birds of America (40 inches by 27 inches) and the second with Duke’s collection of miniature books (several of which can fit together on your palm). Read for tips on how to make an enclosure that isn’t so heavy it adds an extra 20 pounds to an already hefty volume or so loose that a book might be dropped and lost.


The Preservation Committee is highlighting the Digital POWRR project (Preserving digital Objects With Restricted Resources) this month. POWRR includes a blog, a list of digital preservation tools, a white paper, links to related articles, and information about their workshops. The project began in 2012 and has entered a new phase to take their workshops on the road and across the country.


This month, the Preservation Committee highlights the 2016-2017 revision of the Library of Congress Recommended Formats Statement. Notably, this latest version adds Websites as a seventh format category. An additional introduction is available at The Signal.

JULY 2016

Does your library have microfiche or microfilm collections? Microforms can themselves be stable, low-maintenance formats for preserving information, but they do have some distinct needs for proper storage, handling, and disaster planning. The NEDCC provides a leaflet with helpful guidelines.

JUNE 2016

Memorial Day marks the unofficial start of summer. And to those on the east coast it also means preparatopms should begin for hurricane season. With that in mind, the Preservation Committee is sharing dPlan™: The Online Disaster-Planning Tool. This tool is a free, online template for writing a customized disaster plan at your institution.

MAY 2016

Does your library have plans to observe May Day? In additional to the traditional celebrations associated with May 1st, the Society of American Archivists encourages information professionals to reflect on the current state of our libraries and archives. Check out some Ideas for MayDay Activities, such as running through scenario exercises with your staff, or refresh your knowledge with some MayDay Quick Tips drawn from the NEDCC.

APRIL 2016

The month of April brings us Preservation Week. Does your library have plans to celebrate? If so, we’d love to hear about them! If you don’t have an idea for a way to celebrate Preservation Week, ALA provides a toolkit of resources. A passive way to promote preservation in your library is to print out the Save Your Stuff! Preservation Tips card set and put them out in public and/or staff areas of your library. These colorful cards will grab users’ attention and provide them with a link to get more information about preserving a variety of materials.

MARCH 2016

Does your institution have a preservation plan? Have you identified the materials or collections that should be prioritized to prevent deterioration? The Preservation Self-Assessment Program (PSAP) can help you develop a preservation plan that is as unique as your collections. This tool, developed at the University of Illinois at Urbana-Champaign with the support of IMLS, helps institutions develop a targeted plan through assessment of the paper, photographic, and audiovisual materials in their collection. Every collection is unique and PSAP will help you determine the condition of your collections and prioritize your preservation goals accordingly.


The Preservation Committee invites you to take the National Digital Stewardship Alliance‘s current survey on web archiving activities in the U.S. Consider taking a few minutes to chime in on your own organization’s current practices, and peruse the results from past surveys completed in 2011 and 2013.


The Preservation Committee shares a few podcasts related to preservation and conservation topics. What are your favorite shows to stay informed and enjoy a few moments of aural escape? We look forward to your comments to grow this list!