Calendar for Committee Chairs

This calendar is intended to serve as a reminder of activities required by specific dates. The chair is responsible for seeing that the committee meets all deadlines. While the AALL Executive Staff and/or your Board liaison will provide a "tickler" service reminding the chair of important dates, the chair must remain aware of major dates which will have an impact on the work of the committee.

By Month


  • Request for Annual Reports sent to committee chairs.


  • Request for fall Executive Board Meeting agenda items sent to committee chairs.


  • Association Fiscal Year begins October 1.
  • Annual Meeting program proposals due.
  • Fall Executive Board meeting agenda items due.


  • Budget request memo sent to committee chairs.
  • Preliminary Annual Meeting scheduling form sent to committee chairs.


  • Budget requests due.
  • Deadline for the return of Annual Meeting scheduling forms.


  • Request for spring Executive Board meeting agenda items sent to committee chairs.


  • Call for Committee Volunteers. Prepare to provide recommendations/comments in succeeding committee chair and vice chair.
  • Finance & Budget Committee meets to set budget priorities and guidelines for the next fiscal year, and to consider all budget requests.
  • Spring Board meeting agenda items due.
  • Request for committee action plans sent to committee chairs.


  • Appointments Committee meets.
  • Committee action plans due.


  • Vice-president/President-elect completes board liaison assignments.
  • Committee rosters on AALLNET are updated with the new committee members for the next Association year. Committee chairs and vice chairs are notified when updated rosters are available online.
  • Annual Meeting activities area information sent to committee chairs.
    Hot Topic and Poster Session proposals due.


  • Request for summer Executive Board meeting agenda items is sent to committee chairs.
  • Coffee Talk topic suggestions due.


  • Agenda items for the summer Executive Board Meeting due.
  • Deadline for return of activities area form.


  • Executive Board approves budget for next fiscal year at its July board meeting.


  • Annual reports due.
  • Committee chairs compile and transfer previous chair's files to archives.