Board Responsibilities

  • President

    Position Description

    AALL PRESIDENT CALENDAR

    Please note: The AALL leadership year starts immediately after the Annual Meeting and Conference.

    August

    • Write President’s column for November/December AALL Spectrum – due late August
    • Attend the ABA Council Meeting and prepare written report

    October

    • Submit President’s report for fall Executive Board Meeting
    • Work with Executive Director to set agenda for fall Executive Board Meeting
    • Attend International Association of Law Libraries (IALL) Meeting (may occur later in the year depending on meeting location); send report to Executive Board
    • Write President’s column for January/February AALL Spectrum – due mid-October
    • Start thinking about a keynote speaker for Annual Meeting and Conference

    November

    • Participate in Executive Director’s annual performance review; (Review Committee chaired by Immediate Past President)
    • Attend Finance and Budget Committee Meeting preceding fall Executive Board Meeting
    • Preside over fall Executive Board Meeting
    • Select Annual Meeting keynote speaker
    • Participate in AALL Connection held after the fall Executive Board Meeting
    • Attend ABA Council Meeting and prepare written report

    January

    • Attend Annual Meeting Program Committee Meeting (mid-January 2021)
    • Write President’s column for March/April AALL Spectrum – due mid-January
    • Attend Association of American Law Schools Annual Meeting (optional); prepare report for Executive Board
    • Attend American Library Association Midwinter Meeting; prepare report for Executive Board
    • Attend ASAE’s CEO Symposium or Exceptional Board Training with President-Elect and Executive Director

    February

    • Participate in Finance and Budget Committee Meeting
    • Write President’s column for May/June AALL Spectrum – due early March
    • Submit President’s report for spring Executive Board Meeting
    • Work with Executive Director to set agenda for spring Executive Board Meeting

    April

    • Preside over the spring Executive Board Meeting
    • Select recipients for Presidential Certificates of Appreciation presented at the Annual Meeting and Conference
    • Write President’s column for July/August AALL Spectrum – due mid-April
    • Attend Mayflower II Meeting; prepare report for Executive Board
    • Attend Canadian Association of Law Libraries Meeting; prepare report for Executive Board

    June

    • Work with Executive Director to plan agenda for July Executive Board Meeting
    • Submit President’s report for July Executive Board Meeting
    • Finalize all plans and speeches for Annual Meeting

    July

    Speak at and attend numerous events and programs during the Annual Meeting and Conference:

    • Preside over the July Executive Board Meeting
    • Attend the CONELL Welcome morning session for the Executive Board Q&A
    • Attend Opening Reception
    • Host VIP Reception
    • Preside over the Opening General Session
    • Host the AALL Awards Presentation & Luncheon
    • Attend Diversity Symposium & Reception
    • Attend the Meet the Candidates
    • Preside over the Business Meeting
    • Host Past President’s Tea
    • Attend the International Attendees Joint Reception
    • Preside over the Association Luncheon
    • Present the President-Elect with their gavel
    • Attend Informal Executive Board Meeting after the close of the Annual Meeting

    Ongoing Responsibilities During Year

    • Attend weekly scheduled calls with the Vice President/President-Elect and the Executive Director
    • Represent the Executive Board and/or the Association at several chapter visits and at meetings of other organizations as circumstances may require
    • Work with Executive Director to issue statements on behalf of the Association and be available to address a wide range of questions and issues as they arise
    • Assign Executive Board members to attend chapter visits as requests are received
    • Appoint Special Committees as needed

  • Vice President

    Position Description

    AALL VICE PRESIDENT/ PRESIDENT-ELECT CALENDAR

    Please note: The AALL leadership year starts immediately after the Annual Meeting and Conference.

    August

    • Update Chapter Talking Points for the Executive Board

    October

    • Attend Vice President’s Orientation
    • Meet with Strategic Directions Committee to review Strategic Directions Action Plan
    • Submit Vice President’s report for fall Executive Board Meeting
    • Submit Strategic Directions Committee action plan for fall Executive Board Meeting

    November

    • Attend Finance & Budget Committee Meeting and the fall Executive Board Meeting
    • Committee/Jury Volunteer Form Opens
    • Update Chapter Talking Points for the Executive Board

    December

    • Committee/Jury Volunteer Form Closes
    • Appoint members to the Annual Meeting Program Committee (AMPC) and Local Arrangements Committee (LAC) in consultation with the AMPC and Local Arrangements Chairs after the Committee/Jury Volunteer form closes

    January

    • Update Chapter Talking Points for the Executive Board

    February

    • Attend Finance & Budget Committee Meeting
    • Attend AALL Appointments Committee Virtual Meeting

    March

    • Schedule attendance and make travel arrangements for the BIALL Meeting
    • Confirm committee and jury appointments
    • Appoint Board Liaisons and Board Committees
    • Attend AALL Nominations Committee Meeting
    • Submit Vice President’s Report for the spring Executive Board Meeting

    April

    • Attend spring Executive Board Meeting
    • Update the Chapter Talking Points for the Executive Board

    May

    • Conduct virtual orientation for incoming Executive Board members

    June

    • Attend BIALL Meeting representing AALL

    July

    Speak at and attend numerous events and programs during the Annual Meeting and Conference:

    • Preside over the orientation for new Executive Board members prior to the July Executive Board Meeting
    • Attend July Executive Board Meeting
    • Give brief remarks at the SIS & Chapter Leadership Trainings
    • Attend the CONELL Welcome morning session for the Executive Board Q&A
    • Give brief remarks at the Committee, Jury, Chapter, and SIS Leadership Luncheon
    • Attend Opening Reception
    • Attend VIP Reception
    • Attend the Opening General Session
    • Attend the AALL Awards Presentation & Luncheon
    • Attend Diversity Symposium & Reception
    • Attend Meet the Candidates
    • Give brief remarks at the Business Meeting
    • Attend the Past President’s Tea
    • Attend the International Attendees Joint Reception
    • Give brief remarks at the Association Luncheon
    • Present plaque to retiring President at the Annual Meeting Association Luncheon
    • Preside at informal Executive Board Meeting of the new Board, when you become President at the close of the Annual Meeting
    • Write President’s column for September/October AALL Spectrum – due mid-July when you become President

    Ongoing Responsibilities During the Year

    • Attend weekly scheduled calls with the President and the Executive Director
    • Review AALL Chapter Visit Talking Points for the Executive Board

  • Treasurer

    Position Description

    AALL TREASURER CALENDAR

    Please note: The Treasurer-Elect will attend the spring Executive Board Meeting and the February Finance and Budget Committee meeting as a guest, and the July Incoming Executive Board Member Orientation before taking office at the close of the AALL Annual Meeting & Conference.

    October

    • Review preliminary year-end reports for fiscal year that closes on September 30

    November

    • Participate in the Executive Director annual performance review as a member of the Executive Director Review Committee
    • Chair fall Finance and Budget Committee Meeting
    • Attend fall Executive Board Meeting and report on pre-audit fiscal year-end financial performance

    February

    • Chair Finance and Budget Committee Meeting and work with AALL HQ on budget guidelines and financial policies
    • Meet with auditor and investment managers during Finance and Budget Committee Meeting

    March

    • Submit budget guidelines and budget requests (if any) for approval at the spring Executive Board Meeting
    • Submit IRS Form 990 for approval at the spring Executive Board Meeting
    • Submit current reserve fund balance for approval at the spring Executive Board Meeting

    April

    • Prepare report on audit to the membership that runs in the May/June issue of AALL Spectrum, in consultation with AALL HQ.
    • Chair Finance and Budget Committee conference call to review and approve AALL IRS Form 990
    • Attend spring Executive Board Meeting
    • Report at the spring Executive Board Meeting on winter Finance and Budget Committee Meeting and on meetings with auditor and investment manager

    June

    • Chair Finance and Budget Committee conference call to review draft of proposed annual budget for next fiscal year, submitted by AALL HQ, and provide recommendations
    • Submit AALL budget for Executive Board approval at the July Executive Board Meeting

    July

    • Attend Incoming Executive Board Members Orientation prior to the July Executive Board Meeting and provide orientation to financial policies and budgeting practices to new Board members
    • Report on AALL audit and on other financial matters to the membership at the Annual Meeting Business Meeting

  • Secretary

    Position Description

    AALL SECRETARY CALENDAR

    Please note: The Secretary-Elect will attend the spring Executive Board Meeting as a guest, and the July Incoming Executive Board Member Orientation before taking office at the close of the Annual Meeting and Conference in July.

    September

    • Review AALL Executive Board election ballot for distribution to the membership

    October

    • Participate in the Executive Director annual performance review as a member of the Executive Director Review Committee
    • Agenda Items due for fall Executive Board Meeting
    • Submit July Executive Board Meeting minutes as an agenda item for approval at the fall Executive Board Meeting

    November

    • Notify Executive Board Candidates of the AALL Election results
    • Review AALL Election results announcement
    • Finance and Budget Committee meet (only for Finance and Budget Committee members)
    • Attend fall Executive Board Meeting
    • Work with AALL HQ to prepare minutes after the fall Executive Board Meeting for approval at the spring Executive Board Meeting

    February

    • Finance and Budget Committee meets (only for Finance and Budget Committee members)

    March

    • Agenda Items due for spring Executive Board Meeting
    • Submit fall Executive Board Meeting minutes as an agenda item for approval at the spring Executive Board Meeting

    April

    • Attend spring Executive Board Meeting
    • Work with AALL HQ to prepare minutes after the spring Executive Board Meeting for approval at the July Executive Board Meeting
    • Review candidate’s announcement for eBriefing

    June

    • Agenda Items due for the July Executive Board Meeting

    July

    • Attend Incoming Executive Board Member Orientation prior to the July Executive Board Meeting and provide information on our parliamentary procedures (only the first year)
    • Attend July Executive Board Meeting
    • Attend the “Meet the Candidates” event at the Annual Meeting and Conference and encourage member to talk with the Candidates
    • Report on AALL Election results at the AALL Business Meeting
    • Attend informal Executive Board Meeting held at the close of the Annual Meeting
    • Work with AALL HQ to prepare minutes after the July Executive Board Meeting for approval at the fall Executive Board Meeting

  • Past President

    Position Description

  • Vice President-Elect

    AALL VICE PRESIDENT-ELECT CALENDAR

    Please note: The duties of the Vice President-Elect start after the election announcement.

    December

    • Contact current committee/jury chairs, staff liaisons, to get recommendations for vice chair appointments.

    January

    • Vice Chair appointments confirmed by January 15

    February

    • Identify and consult with potential appointees to the Nominations Committee that must be approved by the Executive Board at the spring Executive Board Meeting.
    • Attend Appointments Committee Meeting as Vice Chair and present a list of the vice chair committee/jury appointment recommendations for the next leadership year.

    March

    • Submit the slate of Nominations Committee members as an agenda item for the spring Executive Board Meeting.
    • Work with AALL Headquarter to schedule Executive Board Meetings for your year as president and submit for Executive Board approval at the spring Executive Board Meeting

    April

    • Attend spring Executive Board Meeting as a guest

    July

    • Appoint Chairs for both the Annual Meeting Program Committee (AMPC) and Local Arrangements Committee (LAC) and members of the Appointments Committee to be included as a consent item at the July Executive Board Meeting
    • Attend new Executive Board Orientation right before the Executive Board meeting
    • Attend July Executive Board Meeting (as a guest)
    • Attend informal Executive Board meeting held at close of the Annual Meeting when you take on the role of Vice President

  • Board Member

    Position Description

    AALL EXECUTIVE BOARD MEMBER CALENDAR

    July

    • Attend Incoming Executive Board Member Orientation prior to the July Executive Board Meeting (only for incoming Executive Board member)
    • Attend July Executive Board Meeting
    • Attend informal Executive Board meeting held at close of the Annual Meeting

    September

    • Committee Annual Reports due September 30 – Assist committee chairs for the committees you are liaison to prior to submission of the annual report
    • Agenda Items due for fall Executive Board Meeting
    • Work with committee/jury chair and staff liaison if submitting an agenda item for fall Executive Board Meeting

    November

    • Finance & Budget Committee meets (only for Finance and Budget Committee members)
    • Attend the fall Executive Board Meeting – this is the first Board meeting for the leadership year

    February

    • Finance & Budget Committee meets ((only for Finance and Budget Committee members)

    March

    • Agenda Items due for spring Executive Board Meeting
    • Work with committee/jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting
    • Committee/Jury Board Liaison appointments will be shared with the Executive Board for terms beginning at the close of the Annual Meeting

    April

    • Attend spring Executive Board Meeting

    June

    • Agenda Items due for July Executive Board Meeting
    • Work with committee/jury chair and staff liaison if submitting an agenda item for July Executive Board Meeting

    Ongoing Responsibilities during Year

    • Attend committee/jury calls for the committee/jury for which you are the Board Liaison
    • Attend chapter visits (AALL President assigns those visits)