Board Responsibilities

Position Description

Calendar

July – September

• Hold informal Executive Board meeting at conclusion of Annual Meeting
• Write President’s columns for September/October and November/December AALL Spectrum
• Submit as agenda items for fall Executive Board meeting: President’s Report, any significant letters or reports sent to outside entities

October – December

• Work with Executive Director to set agenda for fall Executive Board meeting
• Hold new Executive Board orientation via conference call
• Attend International Association of Law Libraries meeting (may occur later in the year depending on meeting location); send report to Executive Board
• Participate in Executive Director’s annual performance review; (Review Committee chaired by Past- President)
• Preside over fall Executive Board meeting and participate in Finance and Budget Committee meeting preceding Board meeting
• Attend Annual Meeting Program Committee meeting in Chicago (mid November)
• Select Annual Meeting keynote speaker
• Write President’s column for January/February and March/April AALL Spectrum

January – March

• Attend Association of American Law Schools Annual Meeting; prepare report for Executive Board
• Attend American Library Association Midwinter Meeting; prepare report for Executive Board
• Participate in Finance and Budget Committee meeting in Chicago
• Write President’s column for May/June AALL Spectrum
• Submit as agenda items for Spring Executive Board meeting: President’s report, any significant letters or reports sent to outside entities
• Work with Executive Director to set agenda for Spring Executive Board meeting

April – June

• Preside at Executive Board meeting
• Attend Mayflower II meeting; prepare report for Executive Board
• Attend Canadian Association of Law Libraries meeting; prepare report for Executive Board
• Submit as agenda items for July Executive Board meeting: President’s report, and any significant letters or reports sent to outside entities
• Work with Executive Director to plan agenda for July Executive Board meeting
• Select recipients of President’s certificates
• Finalize all plans and speeches for Annual Meeting
• Write President’s column for July/August AALL Spectrum

July

• Preside at Executive Board meeting
• Preside over Annual Meeting

Ongoing Responsibilities during Year:

• Represent the Executive Board and/or the Association at several chapter visits and at meetings of other organizations as circumstances may require
• Issue statements on policy issues on behalf of the Association and regularly deal with a wide range of questions and issues as they arise
• Have weekly scheduled call with Executive Director
• Assign Executive Board members to chapter visits as requests are received by AALL

Position Description

Calendar

July

• Prepare schedule of Executive Board and Executive Board Committee meetings for your year as president- submit for Executive Board approval at its July meeting

August

• Review Executive Board Talking Points

September – October

• Attend Vice-President’s Orientation at AALL Headquarters
• Appoint Chairs of both the Annual Meeting Program Committee (AMPC) and Local Arrangements Committee (LAC) to include as an information item at the Fall Executive Board Meeting

November

• Select the Appointments Committee
• Attend Finance & Budget Committee meeting and the Executive Board Meeting
• Deadline for Annual Meeting Program Committee volunteer forms
• Review Executive Board Talking Points

December

• In consultation with Chairs, appoint members to the Annual Meeting Program Committee (AMPC) and Local Arrangements Committee (LAC)

February

• Attend Finance & Budget Committee meeting

March

• Schedule attendance and make travel arrangements for the BIALL meeting
• Attend AALL Appointments Committee Virtual Meeting
• Confirm committee and jury appointments
• Appoint Board Liaisons, Board Committees and Task Forces
• Attend Nominations Committee Meeting

April

• Attend Executive Board meeting
• Review Executive Board Talking Points

May

• Conduct virtual orientation for incoming Executive Board members

June

• Attend BIALL Meeting representing AALL

July

• Preside at the orientation for new Executive Board members
• Attend Executive Board Meeting
• Give brief remarks at the Committee, Jury, Chapter and SIS Leadership luncheon
• Give brief remarks at the Business Meeting
• Give brief remarks at the Association Luncheon
• Present plaque to retiring President at the Annual Meeting Association Luncheon
• Preside at informal Executive Board Meeting of the new Board, when you become President at the close of the Annual Meeting

Position Description

Calendar

July

• Provide orientation to financial policies and budgeting practices to new Board members at summer orientation session
• Submit AALL budget for Board approval at the summer meeting
• Report on AALL audit and on other financial matters to the membership at the Annual Meeting business meeting

October/November

• Review preliminary end-of-year results from fiscal year that closes on September 30
• Participate in the Executive Director annual performance review as a member of the Executive Director Review Committee
• Chair fall Finance & Budget Committee meeting
• Attend orientation for new Board members and provide information about finances and budget as needed
• Attend fall Board meeting and report on pre-audit fiscal year financial performance

March

• Chair Finance & Budget Committee meeting and prepare budget guidelines and financial recommendations such as investment earnings and current reserve allocations for Board approval
• Meet with auditor and investment manager at Finance & Budget Committee meeting

March – April

• Prepare report on audit to the membership in AALL Spectrum May issue, in consultation with the Director of Finance & Administration
• Chair a conference call of the Finance & Budget Committee to review and approve AALL IRS Form 990
• Attend spring Board meeting
• Submit budget guidelines to the Board for approval
• Submit budget requests to the Board for approval
• Submit IRS Form 990 to the Board for approval
• Submit current reserve fund balance to the Board for approval
• Report on winter Finance & Budget Committee meeting and on meetings with auditor and investment manager
• Prepare for the virtual orientation session in May for the vice-president elect and other Executive Board members

June

• Chair a conference call of the Finance & Budget Committee to review the first draft of annual budget detail, submitted by the director of finance and administration, and prepare recommendations for the Board’s summer meeting

Position Description

Calendar

July

• Provide orientation regarding the Executive Board meeting and our parliamentary procedures to new Board members at summer orientation session
• Work with the chair of the Nominations Committee on the Meet the Candidates event at the Annual Meeting. Attend event, and serve as “host”, encouraging members to talk with the candidates
• Produce minutes for the summer Executive Board meeting
• Report on AALL election at the Annual Meeting business meeting
• Produce the minutes for the meeting for approval by the Executive Board

October/November

• Participate in the Executive Director annual performance review as a member of the Executive Director Review Committee
• Approve the AALL Executive Board election ballot for distribution to the membership
• Attend fall Board meeting and report on minutes from the summer Board meeting
• Contact the candidates for the Board election to communicate the elections results. Prepare announcement to the Executive Board and membership regarding the election results.
• Produce the minutes for the meeting for approval by the Executive Board

March – April

• Attend spring Board meeting and report on minutes from the fall Board meeting
• Produce the minutes for the meeting for approval by the Executive Board

Position Description

Duties of the Vice President-Elect which begin in December, after the election announcement.

February

• Identify and consult with potential appointees to the Nominations Committee that must be confirmed by the Executive Board at the Spring Executive Board Meeting
• Contact current committee chairs to get recommendations for vice-chair appointments.

March

• Attend Spring Executive Board Meeting
• Submit the Nominations Committee slate at the Spring Executive Board Meeting as a consent item
• Attend Committee Appointments Meeting, and be prepared with a list of the vice-chair committee appointment recommendations.

July

• Attend Executive Board Orientation and Executive Board Meetings
• Attend informal Executive Board meeting held at close of the Annual Meeting when you become the Vice President

Position Description